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There has been significant progress made in the CeSIS & CeFMS pilot over the last few months.
The Catholic education Student Information and Financial Management Service (CeSIS & FMS) is a key component of the ONCE strategy. The CeSIS Pilot Phase commenced in April 2016 and will come to its conclusion shortly. The Pilot has involved a close partnership between CEnet, Pilot Dioceses and Compass Education, the provider of the SIS solution.
Three CEnet Member Dioceses, Sydney,Townsville and Wollongong have been involved in the pilot process. The efforts of Pilot Diocese staff and staff in:
Mt Carmel, Varroville (Wollongong)
Corpus Christi, Oak Flats (Wollongong)
St Paul's, Albion Park (Wollongong)
St Columbkille's, Corrimal (Wollongong)
De La Salle College, Ashfield (Sydney)
Regina Coeli Catholic Primary School, Beverly Hills
St Anne's Catholic Primary School, Strathfield South
St John Bosco Catholic Primary School,Engadine
St Joseph's Catholic Primary School, Como
Southern Cross Catholic College, Annandale (Townsville)
Gilroy Santa Maria College, Ingham (Townsville)
St Clare's Catholic School, Burdell (Townsville)
have enabled fine tuning of the SIS. Their efforts have also supported the development of a body of resources to support Member Diocese as they commence planning and implementation of CeSIS.
Welcome to the January 2017 edition of the the ONCE newsletter. This edition provides an update on the developments in the CeSIS & CeFMS Project and provides insights to the use of the ONCE data warehouse, CeD3.
CeSIS is a core element of the ONCE initiative, a comprehensive information management service identified by Directors of Education in Member Diocese to open up new opportunities to enhance learning and teaching. There are two core elements of the ONCE initiative, the Catholic Education Data Driven Decision-making project (CeD3) and the Student Information System and Financial Management System (CeSIS & CeFMS).
Want to know more? Visit the ONCE information site at once.cenet.catholic.edu.au
CeSIS & CeFMS PILOT UPDATE
Welcome to the Term 1 2017 edition of
The ONCE Project Newsletter
The CeSIS Pilot has provided an opportunity to develop an exemplary model for cross-membership collaboration.
While Pilot Diocese have run their own Pilot activities and processes, headed by a dedicated Project Manager, the group of Project Managers has met with the CEnet Program Manager and Applications and Data Services Manager, on a weekly basis to discuss and share information and experiences.
This process has enabled each to benefit from the experiences of the others while managing the unique needs of diocese-based deployment activities and is now being used to support Member Dioceses as they move into the planning phase of CeSIS implementation.
The CeSIS Pilot is part of an integrated approach to supporting learning, teaching and administration in Member Dioceses and the second piece of this integration, the CeFMS, a tool selected to support financial management, will join the Pilot process shortly.
CeSIS Project Schedule
Panel and Team formed
Panel and team meetings commenced
Business process mapping commenced
Diocese consultation process commenced
Finalising of business process mapping
Vendor request for information (RFI) released
Vendor request for
quotation (RFQ) released
February - July 2015
RFQ evaluation and
August 2015 - March 2017
Execution Phase and Pilots
Members Working Together
The CeFMS element of the Pilot will deliver a tool specifically designed to support the complexities of financial management.
During the CeSIS Pilot, work on integration of the FMS element of the service has been running in parallel.
Final work is currently being completed on integration with the CeSIS service and will become an active element of the Pilot process during term 1.
When the financial management element of the service is introduced, after testing by finance personnel in dioceses, the fees management and billing functions will be available within CeSIS so that data can be entered ONCE within the system and will flow automatically into the financial management application.
As the CeSIS and CeFMS program moves closer to general availability, a number of CEnet Member Dioceses have commenced planning their implementations.
The three dioceses involved in the Pilot are:
Archdiocese of Sydney,
Diocese of Townsville and
Diocese of Wollongong
These dioceses will take advantage of the processes and structures that they have established, to move into broadly based use of the new service, becoming the first three dioceses with production versions of the CeSIS and CeFMS in place.
The first group of non-pilot dioceses (Group 1) have commenced implementation projects with the appointment of project managers and the formation of project steering committees.
Group 1 includes:
Diocese of Broken-Bay
Archdiocese of Canberra-Goulburn
Diocese of Maitland-Newcastle
Group 1 dioceses have now commenced the collaborative process facilitated by weekly meetings with the CEnet Program Manager and Applications and Data Services Manager.
In addition, three dioceses have commenced preparation and planning for CeSIS implementation.
Group 2 includes:
Diocese of Bathurst
Archdiocese of Hobart
Diocese of Wagga-Wagga
Member Dioceses have provided information on their planned CeSIS and CeFMS implementation schedules and many have moved their planning forward to reflect the preference to gain access to the service earlier than originally projected.
Other Member Dioceses are scheduled to commence the planning phase of their projects in term 3 with the aim of deploying the service to schools during the period from 2017 to mid-2018.
The evolution of CeSIS & CeFMS to become production services will be the culmination of almost 4 years of work that has involved many staff in CEnet Member Dioceses.
Over the next 2 years there will be an extensive program of work involving many more people in CEnet Member Dioceses who will be working to make this exciting service available to support learning, teaching and administration activities.
Business Function Team - Compass
CEO Maitland - Newcastle
Process Architecture Team
CSO Broken Bay
Business Function Team - TechOne
Maitland - Newcastle
SUPPORTING CeSIS & CeFMS
To support CeSIS and CeFMS service, CEnet has implemented ServiceNow, an enterprise support management solution. ServiceNow was selected after a comprehensive requirements gathering, selection and testing process carried out with significant support from Broken Bay, Parramatta and Wollongong Dioceses.
ServiceNow will enable tracking of requests for assistance across dioceses, CEnet and Compass Education. An additional benefit to Member Dioceses is that a number have chosen to take advantage of the solution to enhance local support activities.
You are encouraged to contact key project contacts with any inquiries.
Jeff Gunn - Program Manager, CeSIS & CeFMS: firstname.lastname@example.org
Karen Ellison - Applications and Data Services Manager: Kellison@cenet.catholic.edu.au
The CED3 project is the first CEnet service to be delivered at the request of directors directly to non-technical teams as it is designed to support education and administration personnel in their day-to-day activities. The CeD3 Data Trustees Committee was formed to ensure that the service continues to develop to meet the evolving needs of education and administration users and it was the priority set by this group than enabled delivery of 2016 HSC data for the benefit of Member Dioceses.
The Data Trustee Committee has representation from all CEnet Member Dioceses and is responsible for decisions relating to proposals for changes and enhancements to the CeD3 data warehouse service. A full list of members is provided in the left column of this page.
If you have a need for a particular report or inclusion, talk to your data trustee representative. The Data Trustees Group will collect needs and requirements and will use these to determine advice to CEnet on activities required to meet needs.
CeD3 Data Trustees
Raju Varanasi (Chair)
Dale Cane ,
Brian McDonald CEC
The Catholic Education Data Driven Decision-making service, CeD3 commenced as a production service in the second half of 2015. Since this time, Member Dioceses have been migrating data to the service in order to take advantage of the benefits that CeD3 provides.
CEnet staff have worked with a number of state and national entities to facilitate Member Dioceses ability to access elements of their data within CeD3 . This process recently benefited NSW Member Dioceses with staff being able to access details of Higher School Certificate results from within CeD3 at 7.00 am on the morning of release. This was possible through an agreement with the Board of Studies and Teacher Accreditation NSW that enables CEnet to access result data on behalf of Member Dioceses.
Having access to HSC data within CeD3 enables staff in Member Dioceses to access reports and dashboards, providing opportunities to quickly gain insights to new information. Dioceses have also commenced creating and sharing report formats amongst the CEnet Membership.
Feedback from Member Dioceses in NSW has been extremely positive with comments noting the “the transformational effect the availability of HSC data in CeD3 has had on teachers and principals.” and that "the feedback from teachers has been overwhelmingly positive".
CeD3 Data Trustees
CeD3 and Higher School Certificate Data
Level 5, 111 Crown
Wollongong, NSW 2518