Volume 28 Issue 1
Long island Archives
LONG ISLAND HISTORY DAY: Call for Judges!
This year’s theme is Communication in History: The Key to Understanding. In the interest of everyone’s health, the 2021 National Contest will be a virtual contest. Here is what you need to know now:
Virtual Contest Judging Schedule:
Judging, including Run-offs, will take place from March 14 - 24. There will be no student interviews. You will receive your virtual projects along with your fellow team member names and contact info on or right before March 14th.
Virtual Judging Information:
New for LIHD, judging will be done using our online judging system. Students will submit all of their entry materials electronically for all categories. Notably, in the performance category, students will submit videos this year. Also, in the exhibit category, students will either start with a virtual exhibit or create a physical exhibit that they will photograph following NHD guidelines.
To register to judge for the virtual 2021 National Contest:
Go to the Long Island History Day (LIHD Zfairs) registration page: https://ny-lirc.nhd.org/
Click on the “Create Account” dropdown menu and select “Judge.”
Enter your name and email address. Click “Next.”
Complete Judge’s Personal Information. Please note that the system will automatically generate a username that is a composite of your first and last name, without spaces (e.g. SusanGlaser). You may change your username. Also, your affiliate is your state.
IMPORTANT: Write down your username and password. You will need them later.
Complete the judging preference questions on the next page.
Indicate your agreement with the required permissions and waivers on the last page.
What Happens Next?
After you sign up to judge, you will receive an automatic confirmation of your registration by email. It will come from Zfairs.com and might land in your spam folder. I will be in touch periodically and will send your judging assignment in February.
Thank you for considering judging in 2021. If you have any questions, please let me know. The best way to reach me is by email at email@example.com. Stay safe and well.
Program & Training Coordinator, Long Island History Day
Long Island Archives - January/February 2021 - p. 2
6 Documents Every Archive Needs
Having policies in place allow archives professionals guidelines for collections management, future acquisitions, lending archives to other organizations for exhibition, assessing preservation needs and planning for emergencies. In this four-part series, Nicole Menchise, LILRC Digitization and Archives Coordinator, will explain why these documents and policies are key to the operation of an archival repository. Examples will be shared.
Collections Management Policy - January 15th, 12:00 PM-1:00 PM
Temporary Custody Receipt & Deed of Gift - February 19, 12:00 PM-1:00 PM
Incoming & Outgoing Loan Paperwork - April 16, 12:00 PM-1:00 PM
Emergency/Disaster Plan - May 14, 12:00 PM-1:00 PM
Digitization Series: Lantern Slides
January 26, 2:30 PM-4:30 PM
There are unique challenges in digitizing 19th century lantern slides. Regina Feeney, Local History Librarian at the Freeport Memorial Library, and LILRC's Nicole Menchise will demonstrate how it's done including a discussion about the construction of the slides and best practices for preservation. This workshop will be accessed via Zoom, but will be live and hands-on in the library archive.
Ask An Archivist: Quilt Care During Display
February 4, 12:00 PM-1:00 PM
Quilts, as with many over-sized textiles, require special attention when being displayed. This program will focus on different ways to safely display your quilts depending on your budget.
Historic Preservation for the People: An Introduction to Local, State, & Federal Policies & Practices with Sarah Kautz
March 4, 10:00 AM-11:30 AM
Did you know listing on the National and State Registers of Historic Places does not protect historic places from demolition or redevelopment? Only municipalities and local preservation ordinances can protect historic places from destruction. Nevertheless, federal and state preservation laws play an important role by offering attractive financial incentives like tax credits, or by requiring a more intensive process of environmental review for some projects. Explore how local, state, and federal laws work together to preserve historic places, and how you can support a more comprehensive approach to preservation in your community.
Register online at LILRC.org/events
Long Island Archives - January/February 2021 - p. 3
Copyright and Unpublished Material
Best practices and sound advice from SAA (part 1)
An Introduction for Users of Archives and Manuscript Collections
This text is intended to answer questions you may have about archives and manuscript collections that may be protected by copyright. Because copyright law is constantly evolving, this text is provided for introductory and educational purposes only. It is not intended to be a complete discussion of the subject and is not a substitute for qualified legal advice. Other countries have different rules; this document applies only to U.S. law.
Frequently Asked Questions
I want to use material from the archives. What do I need to know?
U.S. Copyright law governs, among other things, using copyrighted material in research papers, published books and articles, web pages, exhibits, plays, songs, etc. Ultimately, you are responsible for determining whether you need permission to make use of a work.
What is protected?
Copyright protects works of original authorship the moment a work is fixed in some tangible form. Exceptions are works produced by the U.S. government and some state governments. Under U.S. law, the simple act of fixing the work in a “tangible medium” is sufficient to establish the creator’s copyright in unpublished material—no copyright statement (e.g., © 2014) is mandated, nor does the item need to be registered with the Copyright Office. The law distinguishes between published and unpublished material and the courts often afford more copyright protection to unpublished material when an asserted fair use is challenged.
How can I tell if something is published or unpublished?
The law defines “publication” as offering for distribution or actually distributing copies of a work to the public by sale or other transfer of ownership, or by rental, lease, or lending. Publication has been interpreted by the courts as distribution to numerous individuals who are under no explicit or implicit restrictions with respect to the use of the contents. An informational text, such as this one, is published if it is distributed to the public, whether or not it is offered for sale. Generally, material is considered unpublished if it was not intended for public distribution or if only a few copies were created and distribution was limited.
How long does copyright in an unpublished work last?
Copyright in an unpublished work lasts for the life of the author plus 70 years. If the author (or the author’s death date) is unknown or if the author is a corporate body, then the term is 120 years from the creation date for the work. Therefore much unpublished material in archives or manuscript collections is likely to still be under copyright.
More to come in the next issues of Long Island Archives.
From Copyright and Unpublished Material, accessed January 5, 2021 at https://www2.archivists.org/publications/brochures/copyright-and-unpublished-material. This work is licensed under a Creative Commons Attribution 4.0 International License. Republished with permission.
Long Island Archives - January/February 2021 Editor: Nicole Menchise, Digitization and Archives Coordinator
LILRC - 627 N. Sunrise Service Rd., Bellport, NY 11713, www.lilrc.org.
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Access to the Regional Archival Services including virtual and socially distanced site visits and letters of support for grant applications!
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Go to LILRC.org/membership-form and join as "Historical Societies & Museums"
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Long Island Organizations Receive Conservation Treatment Grant Funds
Congratulations to the following organizations on Long Island who have received funding through the Conservation Treatment Grant Program. The Conservation Treatment Grant is a partnership of the New York State Council on the Arts (NYSCA) and Greater Hudson Heritage Network (GHHN) that provides support for treatment procedures by professional conservators to aid in stabilizing and preserving objects in collections of museums, historical, and cultural organizations in New York State. The Robert David Lion Gardiner Foundation has provided additional dedicated support for conservation treatment projects on Long Island.
Sagtikos Manor Historical Society
$1,975 for the conservation of lithograph "Ne Sous Aquoit - A Fox Chief" (1838); work to be done by conservator Greenwich Studios, Inc.
Southold Historical Society
$7,500 for the conservation of a signature quilt, made in Peconic, New York, by Harriet Penny Jefferson, c. 1880; work to be done by the Textile Conservation Workshop, Inc.
The Heckscher Museum of Art
$6,000 for the conservation of a wood sculpture titled "Little Gull", c.1960s by the Long Island sculptor Hans Hokanson; work to be done by Boro 6 Art Conservation, LLC.
The Madoo Conservancy
$6,075 for the conservation of oil on canvas painting "Woman Watering Garden in Front of House", c.1968 by Robert Dash; work to be done by Simon Parkes Art Conservation, Inc.
Well done recipients!