Long Island Archives - September/October 2020 - p. 1
Marines from a ceremonial unit march up the stairs at the Tomb of the Unknowns partaking in the wreath laying ceremony during Memorial Day, Monday, May 31, 2010, at Arlington National Cemetery. (Army/ANC photo by Public Affairs Specialist Jacqueline Leeker/Released - The U.S. Army / Public domain) Accessed on Wikimedia Commons 08/28/2020
Register now for the 25th Annual Archives Conference (virtual)
Collecting and Preserving
the Stories of U.S. Veterans
Monday, October 5th, 2020 (10:00AM - 4:00PM)
$25 per attendee
The Long Island Library Resources Council and the Committee for the Preservation of Local History invite you to join in the 25th Annual Archives Conference to be held via Zoom on October 5th. This new virtual format has allowed us to reach out to organizations beyond our region to learn about the collecting and interpretation of historical materials that relate to the men and women who have served our country. This year's topic, Collecting and Preserving the Stories of U.S. Veterans, will showcase local and national initiatives, as well as a virtual tour of a Long Island treasure, the American Airpower Museum, located on the former Republic Aviation Corporation manufacturing site in Farmingdale, New York.
Scheduled presenters/presentations for the conference:
Kimberly Guise, Assistant Director for Curatorial Services & Emily Hindin, Assistant Director for Digitization, The National World War II Museum
Mail Call from The National WWII Museum
Kimberly Guise and Emily Hindin provide an overview of the wartime correspondence in the collection of The National WWII Museum and their efforts to digitize and publish these important personal documents. The museum is located in New Orleans, Louisiana.
(Continnued on next page)
Kathryn Heaviside, Community Service Librarian Northport-East Northport Public Library
Ink Stories: Symbols of Service
Military tattoos tell the story of a service member’s achievements and/or remembrance of fellow soldiers. The Northport-East Northport Public Library honored Long Island veterans, their tattoos and the stories behind their military-inspired body art with a special exhibit during the month of November 2019. The exhibit featured 30 men and women from all branches of the military whose service spans from World War II to the Iraq War. Through photography and in-depth captions, the project told the story of each veteran, and the tattoos that accompany them, highlighting the complexities of life during and after their service.
Edna Susman, Director, Veterans Testimonial Project (Long Island)
The Key to Our Future is to Remember and Record Our Past
The Veterans Testimonial Project began in May, 2014, to preserve and record the memories and experiences of our veterans. Since its beginning, over 140 veterans from every era, military branch and conflict beginning with World War II have been interviewed and their stories recorded. Edna created it realizing we must recognize and preserve our veterans’ memories and experiences so future generations learn of their dedicated service, sacrifices as well as our Country’s history.
Greg Goodell, Museum Curator, Gettysburg National Military Park
Material Connections To Hallowed Ground: Linking Artifacts of Civil War Soldiers to a Present Experience
Visitors to Gettysburg and other Civil War sites come to seek connection to both fields of battle and the soldiers themselves. Those sites with material culture collections with direct connection to those that fought are some of the most powerful in providing tangible links to the visitor's present experience at the site. In this session, Gettysburg National Military Park curator Greg Goodell will explore the methods used to foster these links, as well as the methods by which historical evidence is marshaled to ensure that this connection is solid and legitimate.
Christopher Gwinn, Chief of Interpretation and Education Gettysburg National Military Park
What Gettysburg Meant: Union and Confederate Veterans Remember America's Most Famous Battle
What did the veterans really think about the cause of the American Civil War? Were the reunions all about unification and reconciliation, or were there other stories being told? Christopher Gwinn, Chief Historian at Gettysburg National Military Park, will examine the post-war experiences and words of the veterans who returned to Gettysburg.
Register at https://lilrc.org/event-3967790
Volume 27 Issue 5
Long island Archives
Long Island Archives - September/October 2020 - p. 2
Long Island Archives - September/October 2020 - p. 3
The Conservation Preservation Discretionary Grant Program
Guidelines and online grant application for 2020-2021 are now available at https://eservices.nysed.gov/ldgrants. If you do not currently have a user name and password to access the online application please go to http://www.nysl.nysed.gov/libdev/cp/index.html and submit the account registration form.
The due date for applications is 5 pm Friday, November 20th, 2020. Please read the grant guidelines carefully before applying.
Please Note: New York State has implemented a prequalification requirement for not-for-profit entities applying for grants. Proposals received from not-for-profit applicants that have not Registered and are not Prequalified in the Grants Gateway on the proposal due date of 5:00 p.m. on 11/20/2020 cannot be evaluated. Such proposals will be disqualified from further consideration. As this process may take up to a few weeks, it is advised that interested agencies begin this process immediately upon RFP announcement. Even if you have prequalified in the past please be sure you have completed the necessary steps to maintain a Prequalified Status. Please find additional information at: http://www.nysl.nysed.gov/libdev/cp/prequal.htm
The New York State Program for the Conservation and Preservation of Library Research Materials provides $500,000 each year for preserving materials in the collections of libraries, archives, historical societies and similar agencies. The grant awards for 2021-2022 will be limited to a minimum of $2,500 and a maximum of $40,000.
For additional information go to: http://www.nysl.nysed.gov/libdev/cp/index.html
From the Preservation League of NYS: Technical Assistance Grant Applications are Now Available!
Applications are now available to eligible municipalities and nonprofit organizations to compete for 2020 Technical Assistance Grants (TAG), a signature grant program of the New York State Council on the Arts (NYSCA) and Preservation League of New York State, with additional support from the Hudson River Valley National Heritage Area/Hudson River Valley Greenway and the Robert David Lion Gardiner Foundation.
Interested applicants should visit the Preservation League of NYS website for grant guidelines and pre-application forms. Prospective applicants must complete a pre-application first to receive the full application form. TAG applications are due Monday, October 19. Start your pre-application today!
The League is pleased to offer a series of online presentations highlighting the kinds of preservation planning projects they fund through the Technical Assistance Grant (TAG) Program. Each session will include in-depth information on TAG grants, including eligibility and guidelines, to help you decide if a TAG grant is for you!
Monday, September 21, 12:00-1:00 p.m. - Focus on Specialized Conservation Studies, Handicapped Accessibility Studies, and Mechanical/Electrical/Plumbing Analysis.
Monday, October 5, 12:00-1:00 p.m. - Focus on Long Island Preservation Projects
To register for these informative webinars, go to: https://www.preservenys.org/tag-webinars
Long Island Archives - September/October 2020 - p. 4
Recently released and upcoming books about
Long Island history
Q&A with Ronald J. Seifried author of Long Island Freemasons
The first Masonic lodge in what is today Nassau and Suffolk Counties was constituted in 1793. For over 200 years, more than 70 lodges were founded and flourished in various locations from Amagansett to Great Neck. For the first time, some of the secrets of the Masonic fraternity are revealed in this book. Recovered from dusty lodge attics and closets, this selection of long-forgotten photographs and artifacts gives the readers a brief glimpse of what was taking place behind the closed doors of their local lodge. Long Island was the Masonic home of Theodore Roosevelt of Oyster Bay and, 30 years later, was honored by a visit to the Huntington Masonic lodge by his fifth cousin and fellow Mason Franklin D. Roosevelt. Masons continue to support the community through charitable endeavors, including the Masonic Medical Research Institute, Masonic Safety Identification Programs, Shriners Hospitals, and many more. (From Arcadia Publishing https://www.arcadiapublishing.com/Products/9781467104791)
What was your initial inspiration? What is something you found researching another topic?
I joined Freemasonry in my local hometown lodge of Huntington over 17 years ago during a period the fraternity was on the decline. While walking around the different rooms in the 100-year-old building, I came across several certificates dating to the late 19th century that were not properly archived. My concern with the lack of care for these artifacts led to one of the older brothers to appoint me lodge historian. The project expanded to the creation of a Masonic museum in a newly renovated room adjacent to the lodge room, with a collection of rare items that continues to grow.
How did you find the research experience to be and where did you look?
Despite the mishandled certificates, my local lodge was extremely fortunate to have a well archived collection thanks to older members volunteering their efforts since the lodge was chartered in 1860. My research expanded to over 20 active masonic lodges in Suffolk and Nassau counties, most of whom were more than willing to open their archives for my research. Lodges would allow me to dig through twine bound boxes in their dusty attics and moldy basements for any lost treasures. I travelled all over Long Island with my laptop, flatbed scanner and mirrorless camera to digitize artifacts for this project, with the file uploaded to a secure cloud drive and shared with the local historical society. The Grand Lodge of Masons in New York had a useful online database available to members in good standing and local historical societies, libraries and archivists were extremely helpful in gathering long lost pictures and newspaper articles. My research also included unexpected areas outside of Long Island including Virginia and Pennsylvania.
What were your unexpected finds?
There were many surprises during my research. The largest find by far, was a long forgotten Masonic- themed stained-glass dome in Long Beach. In the late 1970’s, the masonic lodge in Long Beach sold their 1920’s era building to a local community center, which has been an object of fascination to many children that have gone through their daycare center for the past 40 years.
One other unexpected find was in my own lodge. All the older members were shocked when I discovered that Governor Franklin D. Roosevelt visited the lodge, and they were even more surprised that the clue was hiding in plain sight. A framed unlabeled picture of this historic event clearly shows Brother Roosevelt giving a speech to the lodge, if the viewer knew where to look for the future President.
What were your frustrations?
I was frustrated that some lodges did not keep their artifacts and records with care as other lodges. Some of these issues arise when an older brother takes it upon himself to remove records offsite with good intentions like research or storage. But many times, these older brothers die, and their estate does not know what these records are and sometimes discards them. Some older files were also poorly organized, leading me to backtrack several times to confirm one vital piece of information. Little information on Long Island masonic lodges is available on the Internet, so much of the content I uncovered was the pursuit of facts the old-fashioned way; phone calls and physically traveling to the source.
Anything you think the readers want to know?
I am currently working on my next book, Huntington Freemasons, to be published in 2022.
Ronald J. Seifried was first introduced into Masonry by his mentor in 2003. Elected as Master of his Lodge, the author is a member of several Masonic concordant bodies including the Royal Arch, Cryptic Council and Scottish Rite, and is a recipient of the Dedicated Service Award. As Historian and Trustee of the Masonic lodge in Huntington, conservation efforts include the maintenance of the historic lodge building and Masonic Museum.
Long Island Freemasons can be purchased through Arcadia Publishing and Amazon.
Ask An Archivist....
I am processing our first paper collection and have a question. I am finding a few things in multiples. I am keeping at least 2 copies of the item, but am unsure of what to do with the rest.?
If you have 4 copies of a newsletter (for example). You will want to look through them to see if there are any pertinent notes or inscriptions or anything of interest. Save that copy. If they are all the same , save the two in the best physical condition. This sometimes gets to be a judgement call. On one, the cover may be ripped, but the others have extensive water damage. This is where you have to use your best judgement. When I worked at a historical society, we kept the two 'best in condition' copies and then I might have taken apart a third for digitization purposes. Short answer, two copies is usually sufficient, with the possibility of a third if there are few known copies in existence.
If you have questions, feel free to contact Nicole Menchise, Digitization and Archives Coordinator at email@example.com or call 631-675-1570 x2004.
Long Island Archives - September/October 2020 Editor: Nicole Menchise, Digitization and Archives Coordinator
LILRC - 627 N. Sunrise Service Rd., Bellport, NY 11713, www.lilrc.org.