24th Annual Archives Conference
Marketing Special Collections in the 21st Century
Presented by the LILRC Committee for the Preservation of Local History
Monday, November 4, 2019
The Milleridge Inn, 585 N. Broadway, Jericho, NY
9:30 AM - 3:00 PM
Single conference ticket: $45 ($35 retired member/student)
The 24th Annual Archives Conference features a powerhouse line-up of presenters sharing their knowledge and expertise. Network with librarians, historians, archivists, and museum professionals and discover ways to showcase your unique collection and engage new audiences. This year’s keynote speaker and panelists are:
Panel one (presenting on marketing via newspapers and books):
Bill Bleyer, Historian and former reporter for Newsday (Long Island and the Sea)
Regina Feeney, Local History Librarian at Freeport Memorial Library (Freeport)
Suzanne Johnson, former Local History Librarian and Director of the Longwood Public Library (Camp Upton)
Kristen J. Nyitray, Director, Special Collections and University Archives, and University Archivist at Stony Brook University (Long Island Beaches; Stony Brook: State University of New York)
Panel two (presenting on marketing via all social media platforms):
Lauren Brincat, Curator at Preservation Long Island
Darron St. George, Education and Public Programs Director at Preservation Long Island
Gabriel Mendez, Programs and Communications Coordinator at the Brooklyn Historical Society
Panel three (presenting on marketing via exhibitions including partnerships):
Victoria Berger, Executive Director of the Suffolk County Historical Society
Andrea Crivello, Curator at the Planting Fields Foundation (Coe Hall Museum)
Joshua Ruff, Director of Collections and Interpretation at the Long Island Museum (a Smithsonian affiliate)
Vanessa Nastro, Archivist and Special Collections Librarian, The Local History Center at the Port Washington Public Library
Joe Festa, Librarian at the Fenimore Art Museum & The Farmers’ Museum in Cooperstown, New York. He will be discussing the multi-directional marketing strategy incorporating their collection of correspondence between Alexander Hamilton and Aaron Burr. Several exhibitions, a published catalog, a website, and educational resources were built around the letters written between the two Founding Fathers leading up to their fatal duel on July 11, 1804.
Check-in begins at 9:30 AM, breakfast buffet opens at 10:00 AM, programs begin at 10:30 AM, and closing remarks at 3:00 PM. Register NOW - online at https://lilrc.org/event-3363551 , call 631-675-1570 or email firstname.lastname@example.org to receive a printed (or printable) invitation.
Long Island Archives - September/October 2019 - p. 1
Volume 26 Issue 5
Long island Archives
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Missed the 2019 SAA COSA Annual Conference in Austin, Texas? You can still check out the programs by ordering the recorded sessions. The Session Recordings package includes:
On-demand access post-conference to the recordings of the streamed videos.
On-demand access post-conference to the session recordings (audio and video plus slides) of nearly 90 education sessions and SAA section meetings. Note: The presentations of speakers who request not to be recorded are not included. The cost is $99 for CoSA and SAA members and $149 for nonmembers. For more information go to https://www2.archivists.org/am2019/attend/live-stream.
Thank you Sponsors!
Registration/networking begins 15 minutes before workshop start time.
Digitization Best Practices and Metadata Basics
Friday, October 25 @ Brentwood Public Library 1:00 P.M. - 4:00 P.M.
Vertical Files Demystified
Tuesday, September 10 @ John Jermain Memorial Library (Sag Harbor) 10:00 A.M. - 1:00 P.M.
Friday, October 4 @ Lynbrook Public Library 1:00 P.M. - 4:00 P.M.
The 2020 Census and Long Island:
A Complete Count is Critical to Sustaining Our Communities
An informational program with Partnership Specialists with the New York Regional Census Center, U.S. Census Bureau
Monday, September 16 @ Suffolk Cooperative Library System 10:00 A.M. - 12:00 P.M.
Tuesday, September 17 @ John Jermain Memorial Library 10:30 A.M. - 12:30 P.M.
Wednesday, September 18 @ Hillside Public Library 4:00 P.M. - 6:00 P.M.
Thursday, September 19 @ South Huntington Public Library 1:00 P.M. - 3:00 P.M.
Friday, September 20 @ Sachem Public Library 10:00 A.M. - 12:00 P.M.
Register at lilrc.org/events
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Ask An Archivist....
Are there preferred materials for archival storage when it comes to compact shelving?
The preferred storage method is metal shelving, but the problem with that is it's expensive. Sometimes you can get lucky. I was able to find a large office that was moving and giving away metal shelving. I had to take it apart, transport it in a van, and reassemble it, but it was free.
The archival supply companies would love to sell you expensive (even custom) shelving and will terrify you with stories of off-gassing oak, but to be fair, there are some reasonable options that come from these businesses. Don't forget about tax and shipping which can cost up to 50% of the per unit price.
You can also try restaurant supply places, or a home improvement store. I worked in a location that used custom made shelving built with laminated pressed wood. At first I thought it was a terrible idea, but the shelving was adjustable and easy to clean. Bottom line is that it all depends on environment. If your location has a steady, regulated HVAC that can provide consistent temperature and relative humidity, then you can get away with almost anything if it's properly treated (see NEDCC 4.2 Storage Furniture online publication).
Think outside the norm to find metal shelving that may have had a previous life in a different industry. Searching for business and liquidation auctions could be the answer to a very pricey question.
Best practices and sound advice from SAA (part 1)
Donating Your Personal or Family Records to a Repository
Foreword: You may choose to use some of the language provided to develop your own brochure to have handy for interested donors. SAA's brochure can be purchased through their website.
Personal Histories Preserved for Community Memory
For millennia, written records have provided essential clues to the past. Through letters, diaries, and unpublished writings of many types, and also through the audible, visual, and electronic records of recent times, researchers have been able to study and understand much about the history of particular families, communities, businesses, and organizations, the history of specific events and broader societal trends, and the history of the United States in general. Letters, emails, diaries, photos, and other material accumulated over the years give vital and unique information regarding your life or the history of your family. These materials obviously matter to you, and they may be important to your community, state, or nation, too. Whether or not members of your family attained a degree of fame, they have contributed to the heritage of a certain place and time. When you donate your personal or family records to a manuscript repository, your family history becomes a part of your community’s collective memory.
What Is a Repository and What Can It Do for You?
Manuscript repositories—also called archives, historical societies, and special collections libraries— carefully preserve collections of written, visual, audible, and electronic material created by private citizens both past and present. Such repositories ensure that these personal and family records will be available for research by generations to come.
A manuscript repository is run by professionals—archivists, curators, or librarians—whose priorities are the selection, the preservation, and the accessibility for research of historical materials. These professionals will discuss with you the historical significance of your records and advise you which repository would be best for your records. In addition, once you donate your records, the staff will continue to work with you as you locate or identify other materials to donate. Most repositories have a collecting policy that informs their decisions about what to accept.
If your personal or family records are deemed appropriate for a repository’s collection, and you agree to donate those materials, you stand to gain many benefits. A repository can provide the materials with environmentally controlled, secure physical and digital storage and can oversee their proper handling and use. Equally important, it can provide research access to the contents of the records, both to you and to others. In future years, researchers—including students, professors, genealogists, journalists, and many others—may thus find your records both interesting and of value to their work.
From Donating Your Personal or Family Records to a Repository, accessed (September 3, 2019) at https://www2.archivists.org/publications/brochures/donating-familyrecs This work is licensed under a Creative Commons Attribution 4.0 International License.
Long Island Archives - September/October 2019 - Editor: Nicole Menchise, Regional Archivist, Long Island Library Resources Council
627 N. Sunrise Service Rd, Bellport, NY 11713, email: email@example.com, phone:631-675-1570 x2004