Hey, GE Office Assistant! We are SO excited you're joining us for this summer. You'll be a vital part of maintaining excellent Customer Service for our parents and making an impact in the lives of our camp families. You're the real one. THANK YOU! Here's a list of trainings you need to complete BEFORE this summer. If you have any questions, reach out to Kiera Hemphill (kiera.hemphill@navigators.org). Workday Onboarding - This must be completed by May 14th, 2021. If you haven't received an email for Workday, let Kiera Hemphill know. She'll get you all set! TRAILS Background Check - This background check verifies you are not involved in any open cases of child abuse or neglect. Our heart is to protect all of our campers. This must be completed by May 10th, 2021. Mandatory Reporting - As an oragnization that works with kids, all of our staff are Mandatory Reporters, meaning that we need to report any signs of sexual, physical, or mental child abuse to the State of Colorado. Driver's Authorization Training - To drive any vehicle with Eagle Lake, you need to be certified through The Navigators. It's required whether you drive a camp vehicle or not, and it may give you some flashbacks to when you were 16. Multimedia Release - This simple form gives Eagle Lake permission to take pictures and videos of you to use on our website on for other camp promotions. It also means you might get your next new profile pictures, so... All Staff Orientation - May 18th - 20th, 2021 - Login to our staff page (https://www.eaglelakestaff.com/) for the virtual All Staff training. Keep an eye out for more emails about this. Check out the pages below for detailed explanations and how-tos for each of these trainings...
EAGLE LAKE CAMPS PO Box 6819 Colorado Springs, CO 80934
EAGLE LAKE CAMPS 2021 GE OFFICE ASSISTANT TRAININGS
Workday Onboarding What is Workday Onboarding, you might ask? GREAT question! It's all of the admin task you need to complete for you to be set up as an Eagle Lake staff member. It means you get paid (yay) and taxed (*less enthusiatistic yay*). Here's the deal though, Workday Onboarding is genuinely an easy process that makes sure you get paid this summer. Who doesn't want that? A few painless steps and you're well on your way to talking to parents and keeping our office efficient, organized, and FUN. Really interested in hearing Kiera narrate this process? Here's a step-by-step Workday Onboarding Video. Not for dummies; for seasoned staff, obviously. Having trouble logging in to Workday? No problem at all. Connect with Staff Services and they can help you reset your password. staff.services@navigators.org or (844) 894-6287. Helpful Hint: Login to The Navigators Workday using the 'Administrator Only' login. Enter your Social Security number - The format is XXX-XX-XXXX. Don't have it? Your parents probably do; check with them! Update contact info - Make sure it is your permanent or home address. This is where your tax documents will be mailed. Edit/verify your preferred/legal name Enter your personal info (gender, age, etc.) Enter your Federal tax elections (single; agree to legal notice) CPR/First Aid Certification - You can upload a blank document; this is not required for you. Enter your Emergency Contacts Complete the Eagle Lake Questionnaire Enter your full name Let us know if you have any Dietary needs Enter T-shirt size Select Program Enter Travel arrangements (plane, car, etc.) Enter any Director(Supervisor)-approved absences Review and Sign documents (Core Values, Statement of Faith, Release of Liability, Child Protection, Code of Conduct, and the Summer Staff Agreement). Complete the New Hire Questionnaire Enter whether or not you have a criminal conviction/been dismissed from a role for child abuse/misconduct.
Workday Onboarding (continued) REFRESH Complete the I-9 form. This form helps us know that you're a citizen of the United States and that you're eligible to work in the United States. Verify your name and information are correct. Check the box that applies to you (citizen of the United States, noncitizen national, etc.) Click 'I Agree.' Check if you used a translator or not. For most of you, this will be 'I did not use a preparer or translator.' REFRESH Upload your I-9 Documents. These documents reaffirm that you can legally work in the US. Good stuff. You'll only need to upload a, b, or c documents. These documents cannot be expired. A valid US driver's license AND your Social Security number A valid US driver's license and a US birth certificate. A valid US Passport. Enter your Direct Deposit information. If you're not sure about any of these, call your bank! Bank name. Bank routing number (this is the 1st set of numbers of the bottom of a check). Bank account number (this is the 2nd set of numbers of the bottom of a check). SOME STATES: Complete State and Local Withholdings (you'll know it's for you if you get the task...) Enter your martial status. For most of you, this will be 'Single.' Scroll all the way down and click ' Agree.' That's it. Super easy. Upload a staff picture. Okay people, yes, make it fun and full of your personality. But please, make it semi-professional (a.k.a. not a La Croix can...). This picture will be seen by parents and approved by HR. Let's keep it classy...ya know, Eagle Lake classy. Helpful Hint: After completeing each task, scroll down a bit and hit the orange 'Submit' button. Otherwise, that task is no good. Then, click the orange 'Done' button. YOU'RE DONE WITH WORKDAY ONBOARDING!
TRAILS This background check is required for all staff in our Colorado Springs office. This background check tells us if any staff member has any open cases with Human Services regarding child abuse or neglect. Again, we do this to protect our campers and to fulfill requirements from the State of Colorado. Thank you for partnering with us in this! Click this link to complete it: TRAILS TRAILS is a simple form--just fill out the sections the friendly arrow indicates. You can decide if you think it's red or orange... SKIP the first page and scroll down to page 2, then get started. Section B: Person to Be Checked First name Middle name Last name Social Security number (yes, we're asking for this a lot. Sorry, not sorry) Any previous names used (maiden name, middle name, or your superhero alter ego) Date of birth Sex Race/Ethnicity Phone number Current address (street, city, state, and zip code) Have you lived at your current address for 10 years or longer? Click 'Yes' or 'No' TRAILS requires 10 years of residence history, so you'll likely need to consult your parents or old roommates to get the correct addresses and move-in/move-out dates. Move-In Date (month and year) Move-Out Date (month and year) Section C: Spouse/Partner/Former Spouse Are you currently married? Most of you will check 'No' here. Have you ever been married? Most of you will check 'No' here. If you did anser 'Yes' to either of these on accident or on purpose, fill out the sections below about your spouse.
TRAILS (continued) Section D: Child Information Do you have any children? No Have you ever had guardianship of achildren that are not your own biological children? No Have you ever lived in a home with any children that were not biologicall yours? (Hint: siblings do NOT count). If you answered 'Yes' to any of these questions, fill out the information about those children. Section E: Authorizations and Acknowledgements Click to sign your name Write the date you signed the TRAILS form Click 'Submit' and move right along to your next task. YOU'RE ALL SET!
Mandatory Reporter Training Eagle Lake's heart and mission is to make camp a place that is safe for campers to laugh, play, and learn to love like Jesus. All of our staff are Mandatory Reporters because we work with children. This means you have an obligation to report any physical, sexual, or mental abuse of a child (and so do the counselors and leadership at Glen Eyrie). This is hard stuff, but it's incredibly important. Be attentive to this training. To complete this training, click this link https://coloradocwts.com/wbt/mandatory_reporter_guest/ At the beginning in the "Tell Us About Yourself" select that you are 'A volunteer who workswith children or youth.' When you go to the Testing Center you must complete the Test AND the Survey in order to access your certificate. When you get to the survey you will get to some questions that are required for you to complete - the Demographic Information. Question 19 asks for your profession. Select: 'Social Worker' or 'Worker in any facility or agency that is licensed...' Question 20 asks for Contact info. Follow the guidelines below: Name: Your first and last name Organization: Eagle Lake Camps of The Navigators Address: 3820 N 30th St. City/Town: Colorado Springs Zip/Postal Code: 80904 Email Address (Professional): Your email Question 21 asks for the county the organization is in: El Paso SAVE your certificate. Otherwise, you'll have the retake the test to get it again. Big Yikes. EMAIL Kiera Hemphill (kiera.hemphill@navigators.org) your certificate and then go get yourself a coffee or other treat.
Driver's Authorization Okay, we mentioned this before, but if you want to drive a camp vehicle (or work at camp, for that matter), we need you to complete your Driver's Authorization through The Navigators. It's a simple two or three step process (depending on your age) and it's all online. Hooray! The Driver's Authorization training has three parts. Defensive Driving Application: Click Here Sign and date this document as instructed. Defensive Driving Course Go to Lezage Driver Training: http://www.lezage.com/login.cfm?dp=34 Employee Access Code: defx9agh Please complete the Defensive Driving, Noncommercial Motorist Course Click the 'Finish' button and enter your legal first and last name. Large Vehicle Training (this only applies if you're over 21. For everyone else, you're welcome). Go to Lezage Driver Training: http://www.lezage.com/login.cfm?dp=34 Employee Access Code: defx9agh Please complete the 15-Passenger Van Course Click the 'Finish' button and enter your legal first and last name. You don't need to email this one to Kiera, but if you do, please include a formal essay about your favorite super hero. And just like that, you're one step closer to CAMP. Incredible.
Multimedia Release At camp, you know we're all about capturing the activities, the intentionality, and the FUN that makes up our weeks. We'll be taking pictures and videos of our campers all summer long, but we need your permission to use your face. Sign the Multimedia Release to give Eagle Lake permission to take pictures and videos of you and use them on the website or in other camp promos. Also, as aformentioned, signing this form means you'll get killer pictures to post on social media or send to your Mom. Seriously. The easiest 30 seconds of your life. Click this link: Multimedia Release Login by putting your full email in. Required Sign Points (after the initial "log in"): The Family Of: Put your first and last name here Select either 'I Agree' or 'I Decline' Sign your full name at the very bottom. See? So quick. You KILLED it!
All Staff Orientation Last but definitely NOT least, get ready for All Staff Orientation (a.k.a. the best virtual party of the year). All Staff Orientation will be virtual this year on May 18th-20th, 2021. Stay tuned for more details and get PUMPED. Summer is coming and so are campers!!! Thank you, GE Office Assistant, you are AWESOME and we could not be more excited to have you on staff this year. Again, if you have any questions, brainfarts, or major "shoot" moments in this process, reach out to your Supervisor, Sarah Greenstreet (sarah.greenstreet), or Kiera Hemphill (kiera.hemphill@navigators.org). We know you love us, but if you don't want nagging about completing your tasks, get 'er done quickly. Thank you, thank you, THANK YOU! Summer 2021 Dates (unless otherwise cordinated with Sarah Greenstreet) GE Office Assistant START Date: May 24th, 2021 GE Office Assistant END Date: August 15th, 2021