A Guide for Parents and Pupils
We are very much looking forward to welcoming pupils back to campus at the start of the new academic year. This document outlines how pupils, staff and parents can safely return to physical schooling in September 2020. At the end of the last academic year we were able to return the majority of the Prep School to physical schooling, as well as pupils in Year 10 and 12 in creative subjects and some English and Maths for Year 10. Of course, we remained open throughout the entire lockdown period for the children of key workers. We learned a great deal from those experiences and have spent the summer months adapting elements of the normal school routine accordingly. In drawing together this plan we have followed, (and in most cases exceeded), government guidance and built on our own experiences, guidance from the DofE and the Boarding Schools’ Association, as well as utilising Group support within United Learning. We are very excited about seeing pupils and colleagues back in school in September. There may be some families who will need to continue to shield for medical reasons – consequently we will also continue to provide our excellent virtual provision alongside physical schooling. This will also enable us to move seamlessly back to a virtual provision for all pupils, should the need arise in the months ahead. The key principles in planning our response to the Covid-19 crisis have been, firstly, the safety and wellbeing of all of our pupils and staff, closely followed by the need to provide continuity of an outstanding education for all of our pupils .
Welcome Back to School
1. The number of taught lessons each day will remain the same but there will be a staggered start to the day for pupils in different sections of the school. For pupils in Years 7 - 9, the school day will start at 8.40am. For pupils in Years 9 - 13, the school day will start at 8:50am.
2. A staggered end to the school day. Formal lessons will end for pupils in Year 7 at 3:45pm, Year 8 at 3:50pm and for Year 9, 3:55pm. Formal lessons will end at 4.00pm for Years 10 - 13.
3. The bus service to and from school will run as normal, although with a slightly later departure time to facilitate the staggered ending to the school day.
4. We will have the capacity to supervise pupils in homework club after the school day,
5. All staff, visitors and pupils will wear face coverings while transiting around the school.
6. Pupils will be in their year group ‘pods’ and allocated to zones of the school for their lessons. There will be no mixing between year groups. Staff will travel between zones with appropriate care.
7. Lunch times and spaces have been adapted to enable year groups to have an adapted lunch provision each day. Further details will be circulated by Ms Stone, (LMS Bursar), regarding our lunch provision. Initially, we are running our adapted provision for the first half of term at which point it will be reviewed.
8. We will be running as normal a co-curricular timetable as possible, along with a games programme throughout the week. Given the guidelines we are working to, co-curricular activities will inevitably look and feel a little different whilst government restrictions are in place.
The headline adaptations to our routine and expectations for September are as follows, (more information on this follows within this document):
THE SCHOOL SITE
(pages 5 to 7)
Preparation before term starts
THE SCHOOL DAY
(pages 8 to 21)
Timings of the School Day
Co-curricular Activities and Sport
MEDICAL CARE & HYGIENE
(pages 22 to 23)
All staff are returning to school as usual for INSET training and this will focus on training in the Covid-safe measures we have put in place. We will ensure that there is training and information provided to all pupils as they return to school. We will also ensure that there are constant reminders to pupils and staff about how to stay safe, along with visual reminders and signage around the school site reinforcing these messages. Your support in reinforcing the fundamental principles outlined by the UK Government about how to leave our homes safely is welcomed.
• Following Government self-isolation and test and trace guidelines at all times;
• Keeping your distance from people outside of your household;
• Keeping your hands and face as clean as possible;
• Avoiding being face-to-face with people;
• Avoiding crowds;
• If you have to travel, think about how you travel;
• Keeping indoor places well-ventilated;
• Face coverings serve a purpose, but do not replace social distancing.
The School Site
Preparation before term starts
Cleaning teams will be present in school buildings throughout the day where they will be regularly cleaning toilets, touch points and classrooms.We have been fortunate in having been able to source a number of sanitisers, which has greatly increased our capacity to sanitise large areas at speed. In addition, all areas will be cleaned thoroughly overnight (teaching areas) or during the day (boarding areas).
We require pupils and/or staff who have travelled from countries that currently require a 14-day quarantine period to have adhered to the Government guidance, completed quarantine and been passed fit before they are allowed into school. A number of our international pupils from countries that require quarantine will have completed their 14-day period of self-isolation at school – we have opened the boarding houses early to enable international pupils to start term in September safely.
Wherever possible, the school will continue to use technology to enable meetings to take place without the need for visitors to come on site. However, where only an in-person meeting is suitable, pre-booked appointments will be made. Assurances will be required to ensure the Government’s self-isolation guidelines are followed before the meeting takes place. No other visitors will be permitted at this time. We ask all parents to remain in their vehicles when collecting or dropping off their sons and daughters.
Parents’ Evenings will be held virtually for all of the next term – we will advise you of any change to this in good time.
For prospective parents and pupils, no tours will be permittable during the week. During the first half of term we will run school Open Events on a Saturday.
It will not be possible to permit Boarding Tours during weekend open days but Ms McCallum, Head of Boarding, will be available to provide information and answer questions.
We will also not be able to host Taster Day experiences for prospective pupils, certainly during the first half of term. We will continue to monitor and review.
In addition, any contractors or other external organisations used by the school will be required to follow our Covid-safe arrangements including confirming compliance with the self-isolation guidance, such as regular hand washing/sanitising and the wearing of a face covering when inside school buildings.
We have adapted our classroom and dining layouts to ensure that pupils are sat at an appropriate distance and are not facing each other. In addition, classrooms have been organised in such a way that teachers will be at a 2 metre distance from pupils during lessons.
For the foreseeable future, we will not be holding large gatherings in school (such as assemblies) and will instead continue to do this virtually.
School Day 2020
Timings of the School Day
For at least the first half of term, we will stagger the school day by splitting the Senior school into two groups: Years 7 - 9 and Years 10 - 13. Pupils in Years 7 - 9 should arrive at school between 8:30am - 8:40am and go directly to their form room. Pupils in Years 10 - 13 should arrive between 8:40am - 8:50am and do the same. This means that the day will start at 8.40am for Years 7 - 9 and 8:50am for Years 10 - 13.
Wherever possible, we ask that pupils arrive at school at the correct time , to help stagger arrivals. This will enable us to manage the safe arrival of pupils onto the school site. Please note, the school building will not be open to students prior to their designated arrival period.
Morning break and lunchtimes will also be staggered to minimise the number of pupils moving around the school at any one time.
Formal lessons will finish for Year 7 at 3.45pm, for Year 8 at 3:50pm and for Year 9 at 3:55pm. Formal lessons for Years 10 - 13 will finish at 4.00pm. Pupils in Years 12 and 13 who have a study period at the end of the day, are encouraged to leave school at 3:10pm if possible.
Our Enrichment period and after school activities will continue to take place.
The PE department will continue to run practices during and after school next term as well.
We would encourage pupils to continue to engage in our Co-curricular and House activities as normal, but they are not compulsory.
Once formal lessons have been completed for the day, pupils should leave the school site, or attend extra curricular club. Homework club will run as normal, however pupils should only attend if absolutley necessary.
As detailed in the transport section below, our bus transportation service will run as normal with only a slightly later departure time.
The school building will not be open to pupils until their alloctaed arrival time.
The School Day
All pupils will continue to have registration at the beginning of the school day. For pupils in Years 7 - 9, this means that their registration will be at 8.40am. For pupils in Years 10 - 13, this means that their registration will be at 8.50am. Lesson 1 for all pupils will commence at 9.10am. Consistent and regular contact with the tutor is a key part of how we support your sons and daughters and is a crucial part of our wellbeing provision and the development of strong pastoral relationships here at Lincoln Minster School - this will continue to be at the heart of our pupil experience.
Pupils will remain in their designated zones of the school throughout the school day but may well move between different classrooms and sets within these zones to minimise the disruption to their learning whilst keeping them as safe as possible. Teachers will move between these zones to teach lessons – so your sons and daughters will be taught by their regular subject teachers. We will continue to teach practical subjects as part of the curriculum and put in place enhanced cleaning procedures to ensure that the handling or use of specialist equipment or spaces is Covid-safe. We will endeavour to give pupils access to practical classrooms and spaces for those subjects that have practical elements, although this may not be possible for all pupils in all years. We will prioritise pupils in exam classes in our planning.
A normal homework timetable will operate throughout next term.
Learning support and ESOL lessons will also be offered as normal with appropriate safety measures in place.
Pupils will be separated into pods as appropriate for their age groups.
For Years 7 - 9, pupils will form a year group pod. The year group will be allocated specific classrooms and toilet facilities in a ‘zone’ which will only be used by their year group. Pupils will be able to mix with their year group for sport.
For Years 10 to Year 13, the nature of GCSE and A Level sets means that each year group will form a pod to enable pupils to be set for their subject choices. Each year group will be allocated specific classrooms and toilet facilities in a ‘zone’, which will only be used by their year group. Pupils will also remain in their year groups for sport. (Please see under Co-Curricular Activities and Sport).
Wherever possible, desks will be separated within classrooms to enable social distancing. All classrooms will be provided with sanitiser so pupils can sanitise their hands upon arrival to each class. Pupils will be reminded to regularly sanitise their hands, follow the ‘Catch it, Bin it, Kill it’ guidelines and to distance themselves from others wherever possible.
By zoning the school and separating year groups we will be able to monitor more effectively any potential transmission issues should they arise and, in doing so, be able to retain physical schooling for the rest of the school population.
Co-Curricular Activities and Sport
We will continue to offer a co-curricular timetable to pupils. This will take place during the Enrichement period as well as some activities taking place after school. We will share these activities with you at the start of term. In addition, we will be running a full games programme during the week. We have confirmation that there will be no inter-school fixtures for the first half term.
Pupils from Year 7-9 will be doing different parts of strength and conditioning (S&C) for the Michaelmas Term.
Pupils from Years 10/11 do not do PE
Girls Year 7-10: Hockey
Boys Year 7-10: Football
Year 11-13 Boys: Football or Basketball Team
Year 11 - 13 Girls: Hockey or Netball Team
Other activities e.g. Squash and Tennis are dependent on facilities.
There will be no fixtures until further notice
Letters have already been distributed to parents regarding kit and the sports they will be doing in Games.
OPRO are not coming into school to do their fittings, however, have distributed a link to a Home Impression Kit. This is included in the letter to the girls for Hockey.
We will have year group specific kit bags for football, hockey, netball and basketball. Pupils are encouraged to bring in their own hockey sticks, shin pads etc. for lessons to reduce the amount of cleaning per lesson and crossover of equipment from pupil to pupil.
Pre School – we will not run these until further notice.
Enrichment – Limited offer from PE due to the availability of equipment and space. Any equipment that is being used in PE or Games lessons cannot be used. Offers currently include Badminton, Sports Scholarship / GMAT Programme, Running Club.
After School – S&C x 3 (one scholar specific and two open), Netball, Football, Hockey and Basketball.
Based within the Harper Building. Cleaning will be in place during the day.
This will take place at the Eastgate Tennis Club.
This will take place at Woodhall Spa Golf Club and there will also be a Development Programme at The Lincoln Golf Centre
Changing rooms are out of action. The one toilet (disabled) is being left open to use. They will be cleaned by the Lindum site staff in the mornings.
SPa- Recital Hall
NHu- Harper 3
Simon Calver- Harper 2
NHu- Harper 3
Year 13 Instrumentalists- SPa- Recital Hall
SPa- Recital Hall
Year 10 Vocalists
NHu- Harper 3
Y7- Instruments and Vocalists
SPa- Harper 2
Y8- Instruments and Voice
NHu- Recital Hall
Y9- Instruments and Vocals
NHu- Recital Hall.
We aim to continue with music co-curricular as best as we possibly can. You will appreciate that this has presented a number of problems due to the fact that all music activities are usually accessed by a large number of pupils mixing from Year 7-13.
Therefore, the decision has been taken to keep the music co-curricular offering in year group ‘Pods' In these groups’ pupils will rehearse music for larger group ensembles; Lincoln Minster Band and Lincoln Minster Choir. Performances will be recorded and put together with other year group ‘Pods' using music technology, in order to create the large ensemble experience. In addition to this pupils will also rehearse independent year group ensemble items.
Safety is our number one aim and rehearsals will take place in the recital hall or Harper Building music classrooms. It is estimated each year group music pod will be no more than 10 pupils. The rooms are well ventilated, and windows/doors will be open where possible. Pupils will be socially distanced and extra distance will be applied for vocalists, woodwind and brass players. It will be continually monitored following government guidance.
Outlined in the table below are the rehearsal times. We will contact pupils we would like in each group. As a general rule, we would like to invite all pupils who play a musical instrument or who are in Choir to attend their allotted enrichment group. We are very excited about being able to create some live ensemble music again!
Music lessons with peripatetic music teachers will continue as normal with enhanced safety measures.
Our offering will be reviewed half-termly and when Government guidance is updated.
Pupils in each Year group from 7-11 will have the chance to be involved in co-curricular Drama at some point over the year. Numbers will be limited according to Social Distancing protocol.
The Senior Play will be primarily for those studying Drama and Theatre Studies at A Level; depending on numbers, this may be extended to other 6th Form students.
More details will be given in September.
The normal school uniform code applies during term time and we do expect pupils to come to school appropriately dressed. When pupils have Games sessions or practices on a school day, they may come to school wearing an LMS tracksuit and games kit to minimise the need to change clothes during the school day. Clothes do not need to be washed more than they would normally.
As advised by United Learning non-residential trips can go ahead with clear guidelines in place and adherence to all Government procedures at this time. Trips already planned to take place during the October half term can go ahead at present as long as the country being visited is within the travel corridor.
We will continue to plan school trips for dates into 2021 and offer these opportunities to pupils while keeping within permitted guidance.
Boarding Houses will live as separate and distinct boarding families within the wider residential setting, with activities and entertainment designed to be appropriate for the different dynamics of each House.
Each House will have its own designated staff members, who will enter into quarantine for the whole two weeks with the children. No-one will be permitted to enter the House or it’s grounds, so that children and staff can live comfortably and safely in their ‘bubble’
All pupils will be catered for by our fantastic Chartwells catering team, who will deliver interesting and varied meals daily.
We will continue to uphold the highest standards in hygiene, health and safety in order to mitigate the risk of infection and to care for our students in a supportive, comfortable environment. Children will still be encouraged to socially distance. Students and staff will be allowed to wear PPE, such as facemasks, however, it will not be compulsory. PPE will be worn by staff performing roles which require it. Pupils are encouraged to bring their own facemasks.
If any of our boarders display symptoms associated with COVID-19, we will be able to provide comfortable isolation accommodation.This accommodation will be appropriately separated from all other boarders, but still enable us to provide staff supervision and care. It will be available for any boarders displaying such symptoms awaiting a test, and for those who have tested positive.
On the completion of quarantine, our Boarding provision will carry on as normal and we will welcome back those Boarders who were not required to quarantine. Pupils in the three Boarding houses will live in their Boarding House pods.
Weekly Boarders will be able to go home at weekends to their own family bubbles, returning to their Boarding pods at the start of the school week, as long as they are not presenting any symptoms.
We will plan trips, visits and enrichment for the Boarders, in line with all Government recommendations.
Our priority will continue to be providing a safe and happy home for Boarders, and one in which parents are confident that their children are cared for and supported in all aspects of their welfare.
We look forward to welcoming our boarding community back to us for the 2020-2021 academic year and being able to get back, as close as we can, to normality. Of course, our priority is to ensure this is done as safely as possible.
It is important to note, our plans and procedures are shaped by Government advice, which is updated as circumstances change. As a member of the Boarding Schools’ Association, we are complying with all Government rules and guidance and will meet the requirements set out in the BSA Covid-Safe Charter.
LMS Boarding will be opening two weeks before the start of the Michaelmas term to enable our boarders to undertake the required 14-day quarantine period here at School.
We are happy to offer a safe and secure place for our boarders to undertake this period of quarantine. We will be making sure the boarding environment is as risk-free as possible, and ensure suitable facilities and supervision exist to manage any COVID-19-related circumstances.
There are a vast number of specific precautions and Risk Assessments drawn up, so that LMS Boarding is well prepared to cope with any eventuality and all with a mind to potential changes to Government and medical advice. Staff will have received additional Covid-Safe training and will be monitoring the health of each child closely, ready to respond to any concerns. Our school nurse is always on hand for advice.
Eastgate and The Mount will welcome International students who require quarantine from 20th August.
Chartwells (our school caterer) have ensured that all of their food preparation and serving activities are Covid-safe and that all their staff are trained in these measures. Specific areas will be designated for specific class or year groups as appropriate. The amended school timetable also allows us to stagger break times and lunch times between year groups. All pupils will be required to sanitise their hands before and after meals. There will be no self- service food items available, however, we will continue to provide a choice of nutritious meals. Individually portioned salad bowls and desserts will also be available.
We will be providing breakfast and supper for the boarders in the refectory as usual but will simplify menus and service as much as possible.
Sanitiser/wipes will be available for everyone to use when entering the dining room. The refectory will be thoroughly cleaned after each service has taken place.
Lunch at Senior will be a ''Movable Feast'. Children and staff will have zero physical contact until they get to the last point on the counter where what they have ordered/asked for will be handed to them in disposable bags/boxes along with pre-wrapped disposable cutlery and serviette etc. The plan up to half term is for pupils to takeaway and eat in the playground or wherever their designated pod groups are.
We plan to provide ready-made sandwiches, rolls and wraps with the facility of being able to add ''extras ''to them such as coleslaw salad etc. We will also offer boxed salads such as Caesar/ Nicoise etc. as well as a smaller option of domed salad pots to take away with the roll/sandwich. We will try to our best to intersperse hot or warm items such as sausage rolls, pizza, hot dogs, paninis as and when we can.
Desserts will be: traybakes, cupcakes, home baked cookies, fresh fruit, fresh fruit salad, yoghurts, Jelly pots, angel delight pots.
We will not be offering soup due to health and safety precautions and Joe's Cafe will not reopen during the first half term.
There will be a 'one way' system in place of pupils entering down the ramp as usual but leaving the refectory either up the 6th Form stairs or by walking round the refectory and out the far set of fire exit doors. We will mark the floor with masking tape to show distance between children and arrows will be put on the floor to show the flow and the exit.
Sanitiser will be provided just inside the door for each pupil to use.
Staff will prepare food asked for behind the counter and pass it along to the next counter and staff member to add to until they reach the end of the counter. Pupils will then approach the counter near enough for the staff member to pass them their food, they will then continue to follow the one-way system out of the refectory.
We would like to suggest water bottles are brought in from home that can be refilled during the day.
There will be a 15-20-minute window for each year group to enter the refectory, be served and leave. There will also be a 10-minute window in-between each group to allow for staff to sanitise barriers, counters and anything else that might have been touched.
Boarding pupils will eat evening meals in refectory and will be segrated into their houses.
All of the above will be reviewed before the end of half term.
COVID mitigation for travel on the pupil bus service.
We are currently working with the provider of the pupil bus service GoPlant to ensure we introduce as many measures as possible to satisfy the Department of Transport guidance on the use of public transport. That said, as we are operating a private service, we are not obliged to fulfil all criteria, but we are using it as guidance.
As we are unable to fulfil year group bubbles on the buses all pupils will be required to wear a facemask when travelling, these are to be provided by each individual. Failure to have a Facemask will result in refusal to board the bus. Whilst guidance is that children under the age of 11 are not mandated to wear Facemasks, it should be encouraged to protect themselves and others. Adequate disposal will be made available at the end of each journey to discard of disposal masks.
Hand sanitiser will be available on each of the buses and all students should be encouraged to wash their hands immediately on arrival at school.
Students will enter the buses from the front (as usual) and fill from the back to prevent pupils rom having to walk past others and where possible should be encouraged to sit in the same seat for each journey. Due to expected capacity, we will not be able to fulfil the requirement to leave aisle seats clear.
The driver will also be wearing PPE and on some buses, there may be a Perspex screen fitted for further protection.
The buses are not scheduled to be cleaned daily as the cost would be too prohibitive, but those buses are not used by anyone other than LMS and the same bus completes the same journeys each day hence the request for students to use the same seats each day; however, should you have concerns then the wearing of gloves should be encouraged.
We have worked with GoPlant to introduce as many mitigating measures as possible to reduce the risk of travel on the buses. There are however, some aspects of the Department for Transport’s guidance that we have been unable to satisfy, as detailed above. Whist we have endeavoured to provide as much reassurance as possible, should the additional measures not meet your requirements, then it is recommended that your child does not utilise the service and you travel to school by another method. Should your child use the school bus, then your acceptance of the measures is assumed. Lincoln Minster School accept no liability in the unlikely event of a child’s illness.
Please ensure your children are aware of the requirements above prior to the start of term.
COVID mitigation for travel on the pupil bus service.
We will be running the normal school transport service with a number of changes to enable appropriate risk mitigation measures.
• Pupils will be given fixed seating in the vehicles so that they sit next to the same person on all journeys;
• The seating plan will place pupils from the same year group together (unless separate arrangements are in place e.g. with siblings sitting together);
• Drivers will be wearing face masks or visors;
• All pupils will be required to wear a face covering for all journeys;
• All pupils will be required to sanitise their hands both before entering the vehicle and when leaving it;
• All vehicles will be sanitised before each journey.
As with all matters we are monitoring Government and DfE guidelines and taking advice from health professionals as necessary as well as United Learning. Currently, the DfE says face coverings are not recommended or required in schools because pupils and staff are mixing in consistent groups, and because misuse may inadvertently increase the risk of transmission. United Learning have asked all their schools to follow these guidelines. Therefore, unless Government requirements change, pupils will not be required to wear face coverings within school other than where they are displaying Covid-19 symptoms and are asked to do so by the School Nurse. Some staff will be required to wear personal protective equipment where a specific risk assessment requires this – such as if the School Nurse or a member of the Boarding team is caring for a pupil showing Covid-19 symptoms.
For those pupils using school transport, face coverings will be compulsory as it is for using public transport (please see transport section above).
We would ask that pupils provide their own face coverings.
Pupils requiring the support of the School Nurse for all matters not associated with Covid-19 symptoms will go to the Health Centre in the usual way. Pupils displaying Covid-19 symptoms will be taken to a separate assessment area. Day parents will be contacted and asked to collect their children at the earliest opportunity and pupils will wait in the designated area for collection. The School Nurse may ask symptomatic pupils to wear a face mask whilst being assessed and waiting for collection.Additional rooms have been identified for boarders who are showing symptoms of Covid-19 or who have tested positive.
Each House has a comfortable, well provisioned room reserved to enable safe isolation for any pupil displaying symptoms, separate to all other accommodation. Staff are receiving additional training, and appropriate PPE equipment will be utilised to ensure the safety and welfare of the children and staff. Testing will be expedited, and robust dynamic risk assessments will be used, in line with Government, BSA and Public Health England Guidance, to ensure that House isolation is used, where necessary, to ensure the wellbeing of the whole school community. At all times, parents and guardians will be consulted with, kept informed and where necessary, reassured. They will be cared for by the Boarding team until they have recovered and are able to rejoin to their Boarding house.
Medical Care and Hygiene
We ask all parents to check their children’s temperature each morning and to keep them home from school if they have a raised temperature and to follow the Government’s testing requirements if showing Covid-19 symptoms.
Any day pupils who have a raised temperature will be sent home to self-isolate and obtain a Covid-19 test. Boarders who have a raised temperature or are showing other symptoms of Covid-19 will be cared for by the School Nurse and Boarding house team.
Regular washing of hands remains one of the most effective ways of controlling the spread of Covid-19. Pupils will be asked to sanitise their hands at the start of the school day and as they enter and leave classrooms. We have installed dozens of new hand sanitiser stations around the school in key locations and there will be hand sanitiser available in each classroom.
We would also encourage all pupils to bring their own additional hand sanitiser when possible.
Upper Lindum Street Lincoln, LN2 5RW
T: 01522 551300
We have gone to extreme lengths to ensure the safety and wellbeing of all pupils and staff. We are all in this together as a school community and we trust you all to follow the guidelines as laid out in this booklet in order to avoid any issues that non-compliance may cause. Thank you for your patience and continued understanding.