YOur Information Source
The Child Care Resource Center's
CCRC's NEW SUTQ Coordinator
Continued on page 2
I would like to take a moment and introduce myself and tell my story. My name is Delisa Nelson, the new Step Up to Quality (SUTQ) Coordinator for the Child Care Resource Center. As I began to reflect on my 22 years in the field, there have been many joys and hurdles to overcome. I have had the privilege to go to school and obtain a Bachelor’s degree with an early childhood focus and a Master’s degree in Education with an Early Intervention Certificate. I have become certified in Program for Infant Toddler Care (PITC) and I have been trained and implemented Special Quest across Ohio. I have worked for WSOS as their Quality and Teaching Coordinator for the past 12 years. Most recently I have had the honor of serving on the Board of Directors for the Ohio Association for the Education of Young Children. I am a pastor’s wife. We recently moved to Vermilion, Ohio to serve that community. Most importantly, I am a mother of two beautiful, young ladies who grew up way too fast and are headed off to college this fall. Each opportunity life has provided, has brought me new insight, persistence, passion and advocacy for our youngest learners. But when I look into the eyes of a child…
I quickly recall the reason I am in this field. Those eyes remind me of the joy of learning, reminding me that I get to work in an amazing profession! I get to laugh every day, be creative and have FUN! I am very excited about the opportunity to connect with each of you as we partner with one another to continue to increase quality across Ohio together. Thank you for your willingness to take risks with me, display your patience, kindness, and flexibility as we join hands together to increase quality for our common passion the children! I am looking forward to connecting with each of you in the near future so I can hear your story of passion for the children you serve. Serving Ohio’s youngest learners,
© Photographer Name
Are you passionate about Early Childhood Education?
Taking S.T.E.A.M. Outdoors
S- Science is a way of thinking.
T- Technology is a way of doing.
E- Engineering is a way of processing.
A- Art is a way of creating.
M- Math is a way of measuring.
S.T.E.A.M. is all around us and can happen everywhere. The benefits of taking S.T.E.A.M. outdoors include developing motor skills, increasing attention span, developing scientific thinking skills, decreasing impulsivity and lowering incidences of childhood obesity. State licensing regulations recommend children play outside daily. It is our role to educate parents of the benefits of outdoor play. When children build with Legos they develop engineering skills. Sorting and classifying materials utilizes math skills. Children can put things together and take them apart with open-ended materials. Use gears and gadgets to investigate how things work. S.T.E.A.M. encourages children to explore and take risk. The Imagination Foundation has two Youtube videos of Caine’s Arcade. http://cardboardchallenge.com/. It is an excellent example of how a boy took a risk by making an arcade out of cardboard boxes. That simple idea developed into an international movement called the Global Cardboard Challenge. That is only one example of how S.T.E.A.M. can be implemented based on a child’s interest. Notice the father’s role in the video was to provide support as Caine made numerous discoveries on his own. That is our role as educators. I am excited to be a part of a state-wide writing team who is developing S.T.E.A.M. trainings. Stay tuned for more details! For additional information contact Cindy Bowens, Preschool Specialist at (440) 960-7187 ext. 249 or email firstname.lastname@example.org.
The CCRC often receives calls to find out where to find online links, trainings, and much, much more. Child Care professionals often have multiple links bookmarked to make finding a site easier. Child Care Resource and Referral agencies statewide wanted to find a way to bring all early childhood resources to one location and provide other services and cost saving opportunities.
This wish has now become a reality! For $35 a YEAR you can have access to links, forms, templates, shared purchasing that saves you money and so much more....
Early Learning Resources OHIO is a statewide platform that saves you time and money. Take a minute today to register and subscribe to begin saving today! Enter the coupon code: CCRCELRO10 and get $10 off for your first year subscription.
Where Do I Find...?
What is Step Up To Quality?
SUTQ is a five-star quality rating and improvement system that recognizes and promotes child care programs that exceed minimum health and safety licensing regulations.
This star-rating system makes it easier for parents to find high-quality child care providers.
The program standards are based on national research identifying standards which lead to improved outcomes for children.
It is administered by the Ohio Department of Education and the Ohio Department of Job and Family Services.
Why would I want to participate in Step Up To Quality?
By 2020, any child care program wishing to provide publicly funded child care must be a star-rated Step Up To Quality (SUTQ) program. This includes Type A and Type B Home child care providers.
SUTQ's star-rated providers may receive additional funding based on their ratings. This additional funding is a percentage of their base pay rate.
Star-rated providers also receive free marketing materials to help spread the news about their SUTQ rating and attract new customers.
How would I become a SUTQ rated program or increase my rating?
Become familiar with the SUTQ program standards. You can view them and other helpful information here: http://bit.ly/29VxZ7s
Call the Child Care Resource Center (440)960-7187 ext. 231 and speak with Delisa Nelson who can personally talk with you about your next steps on your journey to enhancing quality.
5. Beginning July 1, 2016 you will need to register for your Step Up to Quality Renewal 90 days prior to your expiration date. There will be a brief transitional period where the original 60 day transition is up held. Ohio Child Licensing and Quality System (OCLQS) was updated around June 26, 2016 to reflect the new 90 day deadline. If you are scheduled to renew within the next few months, watch your email carefully to make sure that you do not miss your deadline.
4. The Step Up to Quality Guidance Document is no longer available on the Early Childhood Ohio website . To view the requirements of Step Up To Quality, including the standards, please go to the Step Up to Quality Program Standard rules:
3. There have been updates to the Early Childhood Ohio website. Please visit the website to become familiar with updates: http://bit.ly/29Vy3E4
2. Beginning July 1, 2016 training hours will be based on the state's 2-year biennium. For the first year, the requirement will be 10 hours between July 1, 2016 and June 30, 2017. Programs will be able to count training from July 1, 2014 to meet the July 1, 2016 10-hour requirement. This is based on the 20-hour requirement for 1, 2, and 3 Stars. Additional hours for points at the 4 and 5 star levels will be determined. After June 30, 2017, the 2-year cycle will begin for 2017-2019.
1. NEW documents and training to support your Step Up work coming soon! All parts of the old Guidance Document no longer coincides with the new SUTQ rules. Look for new technical assistance documents to be posted soon!
Top 5 Updates About SUTQ
Center and Afterschool Program Directors/Owners: Wouldn’t you rather use the hours you spend completing your annual CACFP application to plan awesome professional development for your staff or work on your quality rating?
Call the CCRC today to learn about our center and afterschool program sponsorship and let us worry about completing your application. We also provide required training for your staff, maintain your claim paperwork, and submit your claim each month. We work hard to make sure you receive your maximum reimbursement and remain in compliance with USDA regulations.
Call Amy Stang, our CACFP for Centers Specialist at (440) 960-7187 ext 250 or email her at email@example.com to get started. Centers on our sponsorship receive reimbursement ranging between$1,500 - $4,500 each month.
After a long wait, thousands of comments and months of build up, USDA released the new CACFP meal patterns. By October 2017, the new meal patterns will be fully implemented by all sponsors. Between now and then, the CCRC will be working closely with ODE, Minute Menu, and you to get you all the information and tools you will need to successfully transition to the new plan. We will offer training, technical assistance and other supports all year so you will be ready on October 1, 2017. Make sure you are signed up for the CCRC’s weekly electronic newsletter The Scoop and follow us on social media to get the latest information.
To see the new meal patterns, visit the CCRC website (ccrcinc.com) and click on the “Child Care Professionals” tab.
Let the CCRC Complete
Your CACFP Application
CACFP Dates to Remember:
August and September 2016
– make sure you finish your required CACFP training – call the CCRC if you have questions
– centers complete their year-end inventory
– end of 2016 CACFP year
– Family child care providers can transfer from one sponsor to another all month
– CCRC renews their CACFP sponsor application (family child care, centers and afterschool programs)
November and December 2016
– notify the CCRC of school holiday closures and days your program is closed for the holidays
January 2017 – re-enrollments for family child care due
© Photographer Name
New CACFP Meal
They Can’t Do A "Don’t"
Adults often tell children what they don’t want them to do in an effort to get them to do what is more acceptable. The results are often frustrating because young children can’t do a don’t. They may know the meaning of “yes” and “no,” and may still need help to understand what we are asking them to do.
Why can’t they do a don’t?
When we look at the development of language of young children, there is a definite pattern that most children follow when learning to communicate with others. First, of course, there is crying when they have a need. Babies also use coos, facial expressions and body language to communicate. New parents often play a guessing game to determine what the child wants. Is he hungry? Does she need her diaper changed? Is he tired? After a while, parents learn what different cries and other actions mean and are able to meet the child’s needs. Babies’ language development begins with babbling – making sounds that usually begin with p, b, m or d. The sounds sometimes sound like words “da da da,” “ma ma,” “ba ba” and other repetitive sounds that eventually turn into words that represent a person, place or thing (noun) like mama, daddy, dog, book, etc. Next, come the action words (verbs) like go, eat, come. Then they start to put two words together into a short sentence. “Go bye bye,” “Mama come.”
Children may not understand that the word “don’t” means to stop what they are doing and do something else. They hear the action words that come after the don’t, like run, take, step or forget. Even when they know the “don’t” means to stop the action, they may not always know what to do instead. What is acceptable at home, may or may not be acceptable at school, the neighbor’s or grandma’s house.
What to say instead
Rather than tell them what not to do, it is better to give them what is acceptable and to model the behavior wanted.
- “We walk when we are inside.”
- “Sophie is playing with that toy now. Let’s see what else we can find to play with until she is finished and you can have a turn.”
- “We walk on the sidewalk so the flowers can grow.”
-“After you finish your snack, it will be time to do your homework.”
Along those same lines, having house rules or classroom guidelines helps children learn and grow into sociable, polite people. We can make it easier for them to learn by giving them directions in a positive way to help them understand what behavior is expected. The “no hitting” rule becomes “keep your hands on your own body.” “No yelling” becomes “use a quiet voice.” It may take a while to get used to rephrasing, but once done, it benefits both the children and adults.
Presents aren’t the only things that need to be wrapped before the end of 2016. Follow this checklist to wrap up your year-end business tasks, then sit back and enjoy the holidays!
1. Make sure you have recorded all income and expenses and categorized them appropriately. If you are behind in recording transactions, it is very difficult to close your year and prepare your taxes.
2. Review outstanding accounts receivable and do your best to collect any past due amounts owed.
3. If you have employees, review payroll records and confirm that they are up to date so you are ready to issue W-2s and/or 1099s in January and pay quarterly payroll taxes.
4. If you pay quarterly estimated taxes, review how much you have paid in the first three quarters and prepare to pay any remaining taxes owed on January 15. Make sure you have enough money to pay remaining taxes without impacting your cash flow.
5. File all invoices, receipts, purchase orders, cancelled checks and any other business related paperwork.
6. Review your enrolled children’s records and note any expired or soon to expire forms. Work with families to update forms as needed and get them signed. Purge records for children who have withdrawn.
7. Review your staff and your own professional development records. If you or any of your staff need training hours or to renew specific certifications/licenses within the next few months, work to get everyone registered for needed workshops.
8. Is your program due for a visit from licensing, CACFP, SUTQ or any other regulatory agency within the next 6 months? Start making lists and notes of tasks which must be completed to get ready for their visits.
9. Prepare to give families end of year receipts. You will need to decide if you will give receipts to families who owe you money, especially if they have withdrawn from your program. If you are a family child care provider, don’t give families your social security number. Get an EIN (Employer Identification Number) from the IRS.
10. Revisit your “iron triangle”. Is your program fully enrolled in every age group/classroom? Are you collecting fees and tuition in full and on time? Are you covering your full per-child cost? These three factors are essential to solid child care management.
For more information:
Tom Copeland Taking Care of Business Blog - http://tomcopelandblog.com or any of his child care business publications, available from Red Leaf Press http://redleafpress.org
Louise Stoney, the iron triangle and shared services - The Alliance for Early Childhood Finance http://bit.ly/29SLjsf
To search for, register and pay for workshops – Ohio Professional Registry https://www.occrra.org
Internal Revenue Service (for tax forms and publications, including the EIN application) - https://www.irs.gov
Step Up To Quality information – Early Childhood Ohio http://bit.ly/2a8ch4n
Ohio child care required forms and regulations - http://bit.ly/2a6mQBT
Looking for a child care information management system? Contact the CCRC and ask about OnCare.
The CCRC can help with your business management needs! Contact the CCRC Business Specialist, Jon Deavers at (440) 960 -7187 ext 247.
The CCRC provides many services that are designed to take the administrative burden or responsibility from the child care program or family child care home business.
The back office is generally considered to be the technology, services and human resources required to manage a company itself. The CCRC shoulders this for you in an effort to lower cost, save time and allow you the ability to focus on what's truly important - quality care!
The following are services currently offered by the CCRC as "back office" supports:
OnCare - child care management system through CCRC's subscription - cost savings.
ASQ:3 - CCRC holds the subscription in an effort to cut costs for participating programs.
CACFP Sponsorship - available to family child care homes and child care centers.
HIRE Me - online portal to post open positions within your program. Located on CCRC website.
Training Coordination - CCRC will bring trainings to your program to allow you to train all staff at once.
SUTQ Cohort groups - CCRC provides cohort options to moving to a rating or to become highly rated. Sign up for a cohort this FALL.
Parent Engagement Services - CCRC will assist in the planning and implementation of parent events to engage parents in your program.
To access any of these "back office" supports, call 440-960-7187 ext. 227 and we will connect you with the appropriate CCRC staff person.
TEACH Ohio is known to provide scholarships for early childhood professionals to get their associates or bachelor degrees. But did you know that the CDA Assessment scholarships are readily available through TEACH?
Scholarships are available for early childhood professionals who want to earn a Child Development Associate Credential (CDA).
CDA Assessment Fee Scholarship – Pays a portion of the assessment fee required by the CDA Council before earning a CDA credential. All the resources listed below are located on the www.occrra.org website.
CDA Council Home Page www.cdacouncil.org
OCCRRA TEACH Brochure
Put a Bow on It – Year End Checklist for ECE Businesses
(Continued on next page)
Why Offer "BACK OFFICE" Services?
Primary Caregiver for Infants and Toddlers
The development of a relationship between a child and a caregiver who is special to that child is at the heart of good infant care. Young children thrive when they share a strong bond with a person who cares for them day after day. In a primary caregiving system, each child is assigned to one caregiver who is responsible for that child’s daily care. The consistent attention from a primary caregiver goes a long way toward meeting the child’s needs for stability.
In a primary care system, an infant care giver is responsible for a small group of children. This care giver carries out daily care routines, communicates daily with family members, and observes and maintains individual records on each child in their small group. The caregiver child relationship builds through routines and other activities with each child. They will work closely with each child’s family to develop a partnership beginning at the time of enrollment. When the child has a physical or emotional need this will be the person who they will go to for support.
When the teacher and the family share their understanding of the child, they find ways to develop a continuity between care in the infant/toddler setting and care at home. The care giver will support the child’s relationship with their family culture through daily communications with the family. This type of personalized understanding goes a long way toward helping the infant and family develop a sense of well-being and belonging. The security that develops through primary care frees the child to explore and discover the environment and to develop friendships with other children.
For more information about Primary Caregivers in the Infant and Toddler classrooms go to www.pitc.org. You may also contact Sharon Harmon Infant/Toddler Specialist at 440-960-7187 Ext. 222 or firstname.lastname@example.org
5350 Oberlin Ave.
Lorain, Ohio 44053
READ IT...USE IT...SHARE IT!!
CCRC Early Childhood Education
October 28 & 29, 2016
Kalahari Resort in Sandusky, Ohio!
Details will be released soon!