Exhibitor Prospectus American Academy of Physician Assistants in Allergy, Asthma & Immunology 10th Annual Allergy, Asthma & ENT CME Conference August 3-5, 2018 Westin Riverwalk San Antonio San Antonio, Texas
Physician Assistants from the around the country will be attending our conference looking for the latest information, innovations and technologies to improve their practices, provide better healthcare and work more efficiently. Will you be there to share yours? Did you know? Physician assistants (PAs) work as an integral part of healthcare teams in all medical and surgical specialties One PA sees approximately 3,500 patients annually 2600-5200 prescriptions are written by a typical PA each year All 50 states and the District of Columbia allow PAs to practice and prescribe medicine Over 81% of PAs would choose their career over again -source American Academy of Physician Assistants
AAPA-AAI CME Conference - August 3-5, 2018 - San Antonio
Past Supporters
Our 2017 conference was attended by over 80 physician assistants, nurse practitioners and physicians practicing in various specialties including: Allergy, Asthma & Immunology, General Practice, Emergency Medicine and more. We anticipate 100 or more attendees for our upcoming 2018 conference.
Exhibitor General Information
When? Exhibitor Registration & Move-In: Friday, August 3, 2018 - 7:00 am - 10:00 am Welcome Reception: Friday, August 3, 2018 - 6:00 pm - 7:00 pm Exhibit Area Open: Friday, August 3, 2018 10am & 3:30pm Refreshment Breaks Saturday, August 4, 2018 10:30 AM Refreshment Break Exhibitors are welcome to join us for our social event Saturday evening. Event and price yet to be determined.
Where? Westin Riverwalk San Antonio 420 W. Market Street San Antonio, TX 78205 (210) 224-6500
credit: Richard Nowitz
What's Included? All exhibits are traditional table-top exhibits. $1,250 All exhibits include: One skirted 6 foot table* Complimentary exhibit hall badges (limit 2) Recognition as exhibitor on AAPA-AAI website Incentivized attendee participation *additional tables are available
Gold Sponsor $15,000 Napkins and coasters at breaks with company logo Phone & laptop recharging table sponsor with company logo on signage Signage recognition as Gold Sponsor Flyer insert in attendee bags Recognition on AAPA-AAI website Premium exhibit space
Platinum Sponsor $25,000 Wi-fi Sponsor for all attendees with logo on log-in page Welcome Reception: brief presentation logo on screen open bar for participants for one hour (food not included) Premium placement signage recognition as Platinum Sponsor Hotel key sponsor Flyer insert in attendee bags Premier recognition on AAPA-AAI website Premium exhibit space
Sponsorship Opportunities
Silver Sponsor $10,000 Logo Note Pads & Pens in registration bags Hotel Room Door Drops Flyer insert in attendee bags Recognition on AAPA-AAI website Premium exhibit space
Breakfast Product Theater $3,000-$3,500* logo displayed onscreen pre & post presentation audio-visual equipment included post-conference attendee mailing list recognition on AAPA-AAI website *food costs not included
Product Theaters & Exhibit Add-Ons
Lunch Product Theater $6,000* logo displayed onscreen pre & post presentation audio-visual equipment included post-conference attendee mailing list recognition on AAPA-AAI website *food costs not included
Saturday Reception Saturday reception is immediately following the general session in the general session room for one hour and a half. Your company will be able to do a short presentation and mingle with attendees. Food and beverage is not included in this pricing. Audio Visual is included. $1,000 One Page Flyer in Attendee Bags $250 Opportunity to insert your company's flyer in every attendee's conference bag. Multiple opportunities available. Hotel Room Door Drop $750 Place your customized advertising item in the attendee's rooms. Multiple opportunities available.
Product theaters are 50 minute sessions that provide the sponsor with a live marketing opportunity. Product theaters may be scheduled at any of our breakfast or lunch times. These product theaters are promotional and usually concentrate on a specific product or medication. No CME credit is provided for these sessions.
Premium Sponsorships: Platinum $25,000 Gold $15,000 Silver $10,000 Total: ____________
Expiration Date Security Code
American Academy of Physician Assistants in Allergy, Asthma & Immunology 10th Annual CME Conference August 3-5, 2018 Exhibit Dates: August 3 & 4 Westin Riverwalk San Antonio
Company
Phone
Signature Date
AAPA-AAI Tax ID: 74-3017139
Address
Product Theaters: Friday Breakfast $3,500* Saturday Breakfast $3,500* Sunday Breakfast $3,000* Friday Lunch $6,000* Saturday Lunch $6,000* Saturday Reception $1,000* *food costs are not included in fee
Exhibitor/Sponsorship Application & Contract
By signing this contract we (the sponsor) agree to support the opportunity or opportunities listed above. Furthermore, a signature on this application indicates an understanding and agreement to comply with all policies, rules, regulations, terms and conditions of AAPA-AAI. This contract is binding once signed. ____ I have read and understood this agreement, and serve as an authorized agent for the applicant.
Exhibit Opportunities: one six-foot table $1,250 two six-foot tables $2,300 three six-foot tables $3,250 Add Ons: Hotel Room Door Drop $ 750 One Page Flyer in Bags $ 250
_____VISA _____MasterCard _____American Express _____Discover _____Check (payable to AAPA-AAI)
Authorized Signature
Card #
Contact Name/Title Email
Name as it appears on card
Contact Information
Disclaimer: Exhibitor assumes responsibility and agrees to indemnify and defend AAPA-AAI and the Westin Riverwalk San Antonio and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither AAPA-AAI nor the Westin Riverwalk San Antonio insurance covers the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Exhibit & Sponsorship Opportunities
Exhibitor Terms & Conditions
Please return these forms with payment to: Monique Ochoa, CMP P. O. Box 90434 San Antonio, Texas 78209 monique@aapaaai.org P: 210-722-7622 F: 210-568-6375
If, after the contract is entered into, the American Academy of Physician Assistants in Allergy, Asthma & Immunology (“AAPA-AAI”) fails or is unable to provide an Exhibitor with the opportunity to exhibit at the AAPA-AAI Show, due to fire, strikes, authority of the law, act of God or any other cause or reason, and the Exhibitor is not responsible for such failure, the Exhibitor’s sole and exclusive remedy shall be the return of all monies that it has paid in the connection with the Application/Contract. In such case, AAPA-AAI shall bear no further liability or responsibility under such agreement. EXHIBITOR AGREES TO BE RESPONSIBLE FOR HIS/HER OWN PROPERTY. EXHIBITOR SHALL RELEASE AND HOLD HARMLESS AND INDEMNIFY AAPA-AAI FROM ANY AND ALL CLAIMS, OBLIGATIONS, LIABILITIES, CAUSES OF ACTION, LAWSUITS, DAMAGES, AND ASSESSMENTS, INCLUDING LEGAL FEES, THAT RESULT FROM AN ALLEGATION OF NEGLIGENCE ON THE PART OF THE EXHIBITOR OR AAPA-AAI OR THIRD PARTIES IN THE USE OF THE EXHIBIT SPACE OR ACTIVITIES IN CONNECTION WITH THE USE OF EXHIBIT SPACE. Acceptance of Application: Acceptance of this application as an agreement between the Exhibitor and AAPA-AAI will occur only when an official confirmation packet has been sent by AAPA-AAI via email. It is understood that disapproval of an Exhibitor, per the terms outlined in the Exhibitor Regulations, will result in termination of the agreement without penalty to either party. Exhibitor Regulations Agreement: The undersigned acknowledges and agrees to the Exhibitor Regulations as published by AAPA-AAI (available upon request) which are considered to be part of this agreement between the Exhibitor and the AAPA-AAI. Cancellation Policy: The undersigned acknowledges understanding of AAPA-AAI Exhibitor Cancellation Schedule: 60 or more days prior to the conference - full refund. 30-60 days prior to the conference - 50% refund. 30 days or less prior to the conference - no refund. Warranty of Authority: The Exhibitor and person signing this application on its behalf represent and warrant that the undersigned person is a duly authorized and appointed agent of the Exhibitor and is fully empowered to bind the Exhibitor to all provisions contained in this agreement.
Signature Company
Title Date
