July/August 2019 LILRC NEWSLETTER
REGISTRATION IS OPEN!! Early Bird Rates available through August 31
LILRCNEWSLETTER
Upcoming Continuing Education Highlights
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News from the Long Island Library Resources Council
Volume 37 Number 4
July/August 2019
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Message from Tim Spindler, Executive Director The U.S. Constitution does not explicitly provide a right to privacy, but privacy has become an important issue in the modern world. Laws have been passed to protect individual rights to privacy and libraries have been leaders in protecting privacy. This year’s Annual Conference on Libraries and the Future: Libraries in a Post Privacy World will feature four excellent speakers discussing issues related to privacy. Each of the speakers will focus on privacy from a different perspective. The right to discovery is an interesting counterpoint to the right to privacy. When discovering and reading about new information, accuracy is always important. Lee Rainie, Director of Internet and Technology at the Pew Research Institute, will be opening the event discussing Pew’s research. His presentation titled Trust, Facts and Democracy examines research on the role of trust in the press as it relates to democracy. Our second speaker will be delving into very specific issues of privacy. David Carroll, Associate Professor at the Parsons School of Design, will be discussing how data is gathered and can be used in his presentation, Dark Data and Cambridge Analytica. Professor Carroll examines how personal data is gathered about individuals without anyone knowing. He will also be examining how Cambridge Analytica used and collected this data. Davis Erin Anderson will follow with the presentation Our Data, Ourselves: The Implications of Today's Data-based Landscape on Libraries and Their Patrons. Anderson is the Program Manager for Technology, Culture, and Libraries at the Metro Library Resources Council. She has been involved with the NYC Digital Safety program. This program provides support for public libraries so NYC residents can rely on public libraries for their questions about internet privacy and security. Our keynote will conclude the conference discussing the right to be discovered and the right to be forgotten. Ed Tenner, Distinguished Scholar at the Smithsonian’s Lemelson Center for the Study of Invention and Innovation and visiting scholar at Princeton University, will be focusing on the right to privacy but also the right to discovery.
Intermediate Google Apps - Forms and Sheets July 12, 2019, 10:00 AM - 12:30 PM South Huntington Public Library, Technology Center Digitization Best Practices and Metadata Basics Workshop *TWO DATES* July 12, 2019 1:00 PM - 4:00 PM South Huntington Public Library August 16, 2019, 9:30 AM - 12:30 PM Suffolk Cooperative Library System Introduction to Google Analytics July 12, 2019, 1:30 PM - 4:00 PM South Huntington Public Library, Technology Center Grow With Google: Get Productive with Google's Digital Tools (live webinar) July 17, 12:00 PM - 1:00 PM SCLS (Blue Room) Introduction to Microsoft Excel July 19, 2019, 10:00 AM - 12:30 PM Farmingdale State College, Greenley Library, Room 10 *WAITLIST ONLY* Intermediate Microsoft Excel July 19, 2019, 1:30 PM - 4:00 PM Farmingdale State College, Greenley Library, Room 105 Patents & Trademarks 101 with Will Salas July 22, 2019, 10:30 AM - 11:30 AM The Smithtown Library - Smithtown Building
Creating Engaging Programs for Older Adults *TWO DATES* July 25, 2019, 10:00 AM - 11:00 AM West Islip Public Library August 8, 2019 10:30 AM - 11:30 AM North Merrick Public Library Support and Resources for Caregivers July 31, 2019, 10:30 AM - 12:30 PM Farmingdale Public Library Coffee and Conversation: Social Media Librarians Meet-up August 7, 2019, 11:30 AM - 1:00PM Suffolk Cooperative Library System Raspberry Pi and the Librarian August 09, 2019, 10:00 AM - 12:00 PM South Huntington Public Library, Technology Center Long Island Libraries Directors' Retreat: Tear Down the Wall September 9, 2019, 9:30 AM - 2:15 PM South Huntington Public Library Vertical Files Demystified *TWO DATES* September 10, 2019, 10:30 AM - 1:00 PM John Jermain Memorial Library October 04, 2019, 1:30 PM - 4:00 PM Lynbrook Public Library Registration for all events at lilrc.org/events
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People & Places LILRC Congratulates... Debbie De Louise, Reference Librarian ,Hicksville Public Library, on the publication of her novel, Sea Scope. Aviva Kane on her appointment as Interim Director, Franklin Square Public Library . LILRC Welcomes..... The Hampton Library in Bridgehampton! Have some good news to share? Email us at sstieglitz@lilrc.org
Mary/June 2019 LILRC NEWSLETTER
January/February 2019 | LILRC NEWSLETTER 03
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CORPORATE PARTNER
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From left: LILRC Board President Ken Bellafiore, Director, Freeport Memorial Library; LILRC Executive Director Tim Spindler thanks board members who have completed their terms; Keynote speaker Brian Pichman, Evolve Project; Raffle winner Michele Vaccarelli, Oyster Bay - East Norwich Public Library.
Annual Membership Meeting Highlights
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Congratulations to Jill Kenyon, from Hauppauge Library, who was the winner of LILRC's raffle basket at Long Island Library Conference on May 9, 2019!
Long island Archives
Keep informed of all of LILRC's Programs and Workshops by checking out https://lilrc.org/events
Do you (or know someone who does) work for a Historical Society, Museum, or other Cultural Institution with a Special Collection? Then join LILRC as a Special Library Member!
Digitization Best Practices and Metadata Basics Registration begins 30 minutes before. Classes begin promptly at start time. July 12 @ South Huntington Public Library 1:00 P.M. - 4:00 P.M. August 16 @ Suffolk Cooperative Library System 9:30 A.M. - 12:30 P.M. Patent and Trademarks 101 with Will Salas July 22 @ The Smithtown Library 10:30 A.M.- 12:00 P.M. Vertical Files Demystified September 10 @ John Jermain Memorial Library (Sag Harbor) 10:00 A.M. - 1:00 P.M. October 4 @ Lynbrook Public Library 1:00 P.M. - 4:00 P.M. The 2020 Census and Long Island: A Complete Count is Critical to Sustaining Our Communities A Informational Program with Jennifer Albert, Partnership Specialist, New York Regional Census Center, U.S. Census Bureau September 16-20, Locations TBD
Receive Member rates on all LILRC programs, workshops, and conferences! Access to the Regional Archival Services including site visits and letters of support for grant applications! Technical support with your participation of the regional digitization projects (New York Heritage and NYS Historic Newspapers)! Don't wait to take advantage of this super deal!
Special Summer Insert
Long Island Archives - July/August 2019 - p. 1
Upcoming Workshops:
Ask An Archivist.... Numbering Your Archival Collection "When you create [an archival] numbering system is it better to use underscore or periods between the numbers?" Good question. I have never seen anything other than a period separating the sets of numbers used to create an accession /item number. This is one of many questions I have been asked recently in regards to creating a numbering system for an archival collection. Apart from creating some kind of rudimentary inventory of your collection, and attempting to find any paperwork explaining why the item(s) are in your location to begin with, it is an important aspect of cataloging your archival materials. SAA defines Accession Number as, "a number or code assigned to uniquely identify a group of records or materials acquired by a repository and used to link the materials to associated records." However, an object ID number is different in that it is an extension of the accession number that can be taken down to the folder or item level. Some organizations have several styles of numbering due to the turnover of individuals who, over time, decided the numbering system needed to evolve. Some organizations have have had well-intended catalogers that used different prefixes to describe some level of provenance. Others have simply started at the number one and proceeded into the hundreds (or thousands). If your organization is operating well with a consistent numbering system (even if it isn't ideal), it might be in your best interest to keep that system going. If you are just beginning to number your archival collection, or wish to change it (as daunting of a task as it may seem), you now have the opportunity to do it right. One thing I have learned by going to different locations to offer advice on this topic is that every location is unique in some way. If you are going to take on the work of numbering or re-numbering your collection, be mindful first of how your collection is organized. Is there any indication of who might have donated items or collections to your location? Any idea of when? Do you suspect that donated collections were broken apart and sorted by type? Are you collecting items from different geographic locations and need a way to distinguish them? What kind of written documentation do you have that can give you some clues to answering these questions? Is there a ledger, file folder containing deed of gifts, letters from the donors, or past Trustee meeting minutes with details about the donation? Try to find all you can about the archives before working out a numbering system. Typically, the numbering system will start with the year of accession - don't try to number items according to the date they might have been created. Outside of a piece of correspondence there's almost no way of knowing exact dates of creation. For example, just because a postcard is postmarked 1916 doesn't mean that the postcard was created in the same year. In all likelihood it was created years before. The second 'set' in the system could be associated with the person who donated the item. Or it might be a number associated with a large sub-collection - again keeping in mind the way your collection is organized. The third 'set' in the system could reflect a series under that sub-collection, or it may reflect the number of items donated. It's a complicated, but in no way impossible, process. Remember to think it through thoroughly. Adding a letter to indicate the item type (P for Photograph) can be problematic and isn't advisable in most situations. If you are looking for advice for your own institution, make an appointment to meet with LILRC's Regional Archivist, Nicole Menchise, at 631-675-1570 x 2004 or nmenchise@lilrc.org.
Long Island Archives - July/August 2019 - p. 2
MARK YOUR CALENDARS
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627 N. Sunrise Service Road Bellport, NY 11713-1540 July/August 2019 Volume 37, Number 4 For more information visit: www.lilrc.org
The LILRC Newsletter is the official newsletter of the LONG ISLAND LIBRARY RESOURCES COUNCIL. © LILRC It is published six times a year and available on our website. We encourage articles and photographs but reserve the right to refuse any material. Editor: Sally Stieglitz ADDRESS: 627 N. Sunrise Service Road, Bellport, NY 11713-1540 TELEPHONE: (631) 675-1570 WEBSITE: www.lilrc.org
