New England Archivists Spring Meeting
April 4-6 Burlington, VT
Museum Association of New York
April 7-9, Cooperstown, NY
Mid-Atlantic Regional Archives Conference
April 11-13, Morgantown, WV
American Aliance of Museums
May 19-22, New Orleans, LA
New York Association of Local Government Records Officers
June 2-4, Alexandria Bay, NY
Long Island Archives - January/February 2019- p. 1
Volume 26 Issue 1
Digitization Best Practices and Metadata Basics Workshop
with Nicole Menchise, LILRC Regional Archivist
This is a NEW hands-on workshop offering the attendees the resources to begin a digital project and learn about commonly used metadata fields. This class will be for anyone wishing to learn more about these topics and is required for joining the New York Heritage digital collections website.
Here's what you'll learn:
Deciding on a digital project
Hands-on digitization techniques - scanning guide
Digital conversion tech/software options
Metadata - what is 'data about data'
Understanding common metadata fields
Setting up a spreadsheet for your items
The following dates are set for February - June of 2019. More classes will be offered In the Fall:
Riverhead Free Library - Thursday, February 21st, 1:00PM-4:00PM
Hempstead Public Library - Monday, March 18th, 1:00PM-4:00PM
Bayport-Blue Point Public Library - Thursday, May 16th, 1:00PM-4:00PM
Northport-East Northport Public Library - Monday, June 10th, 9:30AM-12:30PM
Registration is limited to 10 people per class to allow for individual attention. Registration opens Monday, January 28th. Go to LILRC.org/Events for more information.
Long Island Archives
Calling All History/Archives Professionals...
Won't You Volunteer for National History Day?
Hofstra University is proud to sponsor Long Island History Day (LIHD), a yearlong, research-based educational program that encourages middle school and high school students to explore local, state, national, and world history. The program, highly regarded by Long Island public and private schools alike, culminates in a regional competition held annually here at Hofstra. The 2019 contest, themed “Triumph and Tragedy in History”, is scheduled for Sunday, March 31st, 2019.
Students from across Long Island will select a historical topic that relates to the annual theme, and conduct extensive research by using libraries, archives, museums and oral history interviews. The students analyze and interpret their findings, draw conclusions about their topics’ significance in history, and create final projects in one of five different categories: Historical Paper, Documentary, Performance, Website or tabletop Exhibit. The students then present their final projects at the LIHD Competition at Hofstra, where each student (or group of students) will be evaluated, based on specific criteria, by judges comprised of professional historians and educators.
On March 31, 2019, over 600 enthusiastic middle school and high school students will come to Hofstra with hopes to achieve top scores at LIHD in order to be chosen as one of 54 winning project entries to advance to the New York State History Day competition which will be held on April 29, 2019 in Cooperstown, New York. Winners from the state competition will be eligible to represent New York at the National History Day competition in College Park, Maryland which will be held June 9 – 13, 2019.
Determining who will ultimately represent Long Island at the state competition is a difficult but highly rewarding task. Knowledgeable, fair and friendly individuals make up our judging body. On behalf of the executive board of Long Island History Day, I would like to invite you to serve as a judge at our contest on March 31st, 2019. We hope you will join us as we support these students’ enthusiasm towards history and their knowledge and ownership of their chosen historical topic.
To become a judge, kindly fill out the survey by clicking here Judge Registration. Once we have received your confirmation, we will gladly match you with other qualified judges and assign you to the student entries.
To best prepare you for the task of evaluating our student competitors, we will be hosting an LIHD Judge Training Workshop & Dinner at The University Club at Hofstra on January 28, 2019 from 4 – 6:30 pm. Confirmed judges will receive an invitation to the workshop via email after their judge registration confirmation is received.
Thank you for your kind consideration. I hope we may have the pleasure of welcoming you to Hofstra as one of our esteemed judges. Should you have any questions regarding Long Island History Day, please do not hesitate to contact me at any time, or visit our web page at https://www.hofstra.edu/historyday.
Long Island Archives - January/February 2019- p. 2
Long Island Archives - January/February 2019 - p. 3
Recently released and upcoming books about Long Island history
Getting to know Patricia J. Novak, author of Huntington,
a recent offering from Arcadia Publishing's Post Card Series
Patricia J. Novak is the Assistant Head of Adult Services at the South Huntington Public Library. She was formerly the archivist for two Nobel laureates, Dr. James D. Watson and Dr. Sydney Brenner, at the Cold Spring Harbor Laboratory. As a lifelong resident of Huntington, she has always had an interest in the rich history of the Town. With a collection of over 600 pre-World War I postcards from the Township it was inevitable that a book would be written once Arcadia introduced their Postcard History Series.
Novak's Huntington postcard collection is not her only interest, however. Items from her extensive collection of early postcards and cabinet cards of opera singers and theaters have been borrowed for use on classical CD inserts, concert programs around the world, and even for a piece on CBS Sunday Morning.
What can you tell us about your process?
The most difficult hurdle to overcome was finding primary sources while the Huntington Historical Society’s archives were unavailable during renovation. Therefore, online historical newspapers were the sources for nearly every caption written in my book. After pouring through many hundreds of pages of newspapers I became deeply interested in and proud of the Huntingtonians I met, many of whom received or sent the postcards I own. It may sound odd but I also made a point of visiting the graves of those people I found to somehow convey that they were remembered. Of particular interest was delving into the life of George McKesson Brown, whose villa still stands in Huntington. However, little is written about him and what is written is not necessarily accurate. There were certainly some unexpected (and sordid for 1900) facts I discovered about his first wife that I talk about during the lectures I’ve given, and where I also have the opportunity to correct any Brown inaccuracies.
I didn’t want all of my captions to merely describe what was already evident so I did my best to weave real people or events into the limited caption lengths I had to adhere to. For example, my book includes a postcard of the decorated interior of a church and I was able to trace exactly why the church was decorated and for whom! Including those tidbits brings the postcard more to life. It takes tons of research but the rewards are invaluable.
You can order Novak's Huntington online at https://www.arcadiapublishing.com/Products/9781467128179
Long Island Archives - January/February 2019
Editor: Nicole Menchise, Regional Archivist, LILRC, 627 N. Sunrise Service Rd., Bellport, NY 11713, www.lilrc.org.
Best practices and sound advice from SAA's
Using Archives: A Guide to Effective Research - Part V
Typical Usage Guidelines in Archival Repositories
Researchers may be surprised initially at how different it is to use materials in an archives versus a public or academic library. Archives have access guidelines designed both to help preserve materials and protect them from theft, thus ensuring they will remain available for future researchers. This section will list some typical usage guidelines found at archives and the reasons behind them. Guidelines will differ between repositories, so always check what guidelines an archives has in place.
Registry and personal identification: Many archives ask researchers to fill out an application, registry card, online form, or acquire a researcher card before they begin using materials. The forms typically include name, address, institutional affiliation, materials to be used, and a description of the research project. Photo IDs may also be requested. Such registration practices familiarize the archival staff with the researchers to better serve their research needs and interests, and may also be used to aid a criminal investigation in the event that theft is discovered. Some archives also require a note of recommendation or special permissions before admitting researchers.
Removal of coats and bags: Another method used to discourage theft is requiring that researchers remove bulky outer clothing and store purses, bags, binders, and laptop cases outside of the research area. Many archives have lockers or other monitored areas that researchers can use to store personal possessions. If the only storage option is a nonsecure environment, such as a public coat rack, be sure to remove valuable items like keys and wallets from bags and pockets.
No food, drink, or gum: This guideline is designed to help preserve the collections. Spills can irreparably damage documents or require costly repairs by a conservator. The presence of food may also attract insects or rodents that infest archival materials.
To be continued.....
From Using Archives: A Guide to Effective Research by Laura Schmidt, reprinted with permission from the Society of American Archivists (https://www2.archivists.org/usingarchives).- accessed 10/31/2018.
Latest Long Island Digital Collections added to New York Heritage......
Long Beach Gallery (Long Beach Public Library)
Merrick Veterans Collection (Merrick Library)
Oceanside's Bicentennial Celebration (Oceanside Library)
Hempstead High School Yearbooks (Hempstead Public Library)
Shirley News (Mastics-Moriches-Shirley Community Library)
Richard T. Gilmartin Collection, Lamparter Postcard Collection (Montauk Library)
Richmond Collection, Hewlett-Jones Collection (Whaling Museum and Education Center)
Long Island Airfields, Personalities, Long Island Manufacturers, Spaceflight (Cradle of Aviation Museum)
Historic Postcards of Lynbrook, N.Y., Historic Postcards of East Rockaway, N.Y. (Historical Society of East Rockaway and Lynbrook)