Sound Advice: Affordable, Responsible Practices for Producing & Managing Audio Content
Thursday, April 26, 2018
Plainview-Old Bethpage Public Library
Creating a Finding Aid for Archival Collections
Wednesday, May 23, 2018
Sachem Public Library
Later This Spring
Guidelines for Lending & Borrowing Materials for Exhibition
The Long Island Museum of American Art, History, and Carriages
Best Practices for the Display of Archival Items
The Long Island Museum of American Art, History, and Carriages
Update on the Dowling College Archives
This past December, the LILRC Board of Trustees approved the merge of two LILRC Advisory Committees. For several months, the idea of combining the Committee on Local History with the Conservation and Preservation Committee had been discussed. A joint committee meeting produced a new name and a new charge. The newly formed Committee for the Preservation of Local History charge is "to strengthen and advocate for archives, manuscripts, and local history collections in Nassau and Suffolk Counties and to educate those involved in the stewardship and preservation of such collections." To join this or one of LILRC's other advisory committees, check out the website at www.lilrc.org/about/committees
After hearing about the closing of Dowling College in Fall 2016, David Ranzan, University Archivist and Special Collections Librarian of Adelphi University, was concerned. When RSR Consulting, LLC, the court-assigned firm responsible for the dissolution of the college, began liquidating the college's asset to pay off debt, he wondered how the firm would view the college's archives with no monetary value. He thought that the firm might dispose of items outside the library's special collection of rare books.
Adelphi University has a special connection with Dowling College as Dowling started off in 1955 as Adelphi's Suffolk County satellite campus. Mr. Ranzan approached Neil Bivona, the representative in charge of the liquidation, with the idea of transferring the college archives to Adelphi University. By March 2017, a handshake agreement was reached. After several months of deliberation from both institutions, a formal agreement was signed by both parties on July 12, 2017. A week later, approximately 380 linear feet of material was transported to Adelphi University from Dowling College's Oakdale Campus.
No word yet on when the archives will be available for researchers.
Volume 25 Issue 2
Long Island Archives
Why Do Collections Need a Preservation Week?
The Heritage Health Index survey revealed shocking statistics about the state of special collections in our libraries and cultural institutions. To raise awareness, the American Library Association has partnered with other organizations to develop Preservation Week.
Easy, low-cost ideas for Preservation Week Events from the ALA Website
Preservation Week should inspire actions to preserve personal, family, and community collections, in addition to library, museum and archive collections. Local institutions are asked to do one thing in their communities to celebrate Preservation Week, even if the action or activity is small. Some ideas provided are:
Invite a speaker to talk about a preservation topic.
Show a book repair or a conservation treatment in public for a day.
Host a small, temporary exhibit of materials to preserve, showing how to store them.
Provide handouts with preservation tips and information.
Create a program that invites attendees to speak about a memento that has had significance in their lives.
Host a film screening or book group to discuss a title with preservation themes.
Did You Know About National History Day?
National History Day is a highly regarded academic program for elementary and secondary school students. Students choose historical topics related to a theme and conduct extensive primary and secondary research through libraries, archives, museums, oral history interviews and historic sites. After analyzing and interpreting their sources and drawing conclusions about their topics’ significance in history, students present their work in original papers, websites, exhibits, performances and documentaries. Winners from the Hofstra competition, which serves as the Long Island region’s History Day, may go on to the New York State and the National History Day competition in Maryland. For more information, visit http://www.nyshistoryday.org.
An Afternoon of Advocacy
On February 28, two buses filled with librarians representing both Nassau and Suffolk Counties descended upon Albany, New York. Along side us were librarians form every corner of the state - all willing to get loud for Library Advocacy Day. As an archivist, I felt compelled to lobby for funding for the future construction of our Long Island libraries. Special collections, like those found in local history rooms, are especially at risk. Preservation, disaster prevention, and theft are constant concerns with older buildings. As a reminder, here are pictures of the Capitol's Library and Great Western Staircase, which were nearly destroyed during the fire of 1911.
Long Island Archives - March/April 2018 - p. 2
Long Island Archives - March/April 2018 - p. 3
SAA's MayDay initiative focuses on disaster preparedness, encouraging you to do something– even if it's something simple– every May 1 to "help save our archives." Still, disasters do happen. These resources help you stay informed about community responses to archives-related disasters, as well as national and international aid initiatives.
If Your Repository Doesn’t Have an Emergency Preparedness Plan...
… MayDay is a good time to get started. Don’t expect that your plan will be finished on May 1! Use this day to set a time line to complete your plan before MayDay 2019. Browse a variety of guidelines and leaflets to familiarize yourself with what needs to be done. Many resources address specific materials (such as photographs or film) within your collections. Check out some disaster plan templates or read through example disaster plans to help get you started. You may want to visit our tutorials page to arrange for disaster preparation training for you and/or your employees. Visit SAA's Annotated MayDay Resources for more information.
From the website: https://www2.archivists.org/initiatives/mayday-saving-our-archives/ideas-for-mayday-activities (accessed 3/7/18)
New York State Council for the Social Studies/Underground Railroad History Project @ LibertyCon 2018 Albany, NY - March 8-11
New England Archivists and the Archives Round Table of NYC - Spring Meeting New Haven, CT - March 22-24
Museum Association of New York Rochester, NY - April 8-10
Mew York Association of Local Government Records Officers Lake Placid, NY - June 3-5
Council of State Archivists, National Association of Government Archives and Records Administrators, and Society of American Archivists Washington, D.C. - August 12-18
Legislation Introduced to Change NYS History Month from November to October
Senator Carl L. Marcellino (R-Oyster Bay), Chair of the NYS Senate's Education Committee, and Assemblywoman Catherine Nolan (D-Long Island City), Chair of the Assembly Education Committee, have introduced legislation (Senate Bill 7385/Assembly Bill A9560)(link is external) which amends the Arts and Cultural Affairs Law in relation to changing NYS History Month from November to October. In 1997, the NYS Legislature created History Month in November to celebrate the State's unique history as well as the historians who work in the field. In recent years, the New York State Museum and New York State Historian have worked with historical organizations, museums, and sites to better utilize History Month to promote programs, exhibits, and activities across the State as History Month programs. Unfortunately, many historical sites close after the Columbus Day weekend and are unable to participate in November promotions. As a result, Senator Marcellino and Assemblywoman Nolan have introduced legislation to change History Month from November to October to better allow organizations to take part in promotions, including the October Path Through History weekend.
From the website: http://www.nysm.nysed.gov/research-collections/state-history/news/ regislation-introduced-chanlge-nys-history-month-november (accessed 3/7/18)
Types of Archives
Best practices and sound advice from SAA's Using Archives: A Guide to Effective Research - Part II
There are many varieties of archives, and the types of materials they collect differ as well. Defining your research topic and knowing what sorts of materials you are looking for will help you determine the appropriate institutions to contact. Here is a brief overview of repository types:
College and university archives are archives that preserve materials relating to a specific academic institution. Such archives may also contain a "special collections" division (see definition below). College and university archives exist first to serve their parent institutions and alumni, and then to serve the public. Examples: Stanford University Archives, Mount Holyoke College Archives.
Corporate archives are archival departments within a company or corporation that manage and preserve the records of that business. These repositories exist to serve the needs of company staff members and to advance business goals. Corporate archives allow varying degrees of public access to their materials depending on the company's policies and archival staff availability. Examples: Ford Motor Company Archives, Kraft Foods Archives.
Government archives are repositories that collect materials relating to local, state, or national government entities. Examples: The National Archives and Records Administration (NARA), the Franklin D. Roosevelt Presidential Library and Museum, the New York State Archives, City of Boston Archives.
Historical societies are organizations that seek to preserve and promote interest in the history of a region, a historical period, nongovernment organizations, or a subject. The collections of historical societies typically focus on a state or a community, and may be in charge of maintaining some governmental records as well. Examples: The Wisconsin Historical Society, the National Railway Historical Society, the San Fernando Valley Historical Society.
Museum and archives share the goal of preserving items of historical significance, but museums tend to have a greater emphasis on exhibiting those items, and maintaining diverse collections of artifacts or artwork rather than books and papers. Any of the types of repositories mentioned in this list may incorporate a museum, or museums may be stand-alone institutions. Likewise, stand-alone museums may contain libraries and/or archives. Examples: The Metropolitan Museum of Art, Smithsonian National Air and Space Museum.
Religious archives are archives relating to the traditions or institutions of a major faith, denominations within a faith, or individual places of worship. The materials stored in these repositories may be available to the public, or may exist solely to serve members of the faith or the institution by which they were created. Examples: United Methodist Church Archives, American Jewish Archives.
Special collections are institutions containing materials from individuals, families, and organizations deemed to have significant historical value. Topics collected in special collections vary widely, and include medicine, law, literature, fine art, and technology. Often a special collections repository will be a department within a library, holding the library's rarest or most valuable original manuscripts, books, and/or collections of local history for neighboring communities. Examples: Special Collections Research Center at the University of Chicago, American Philosophical Society Library.
From Using Archives: A Guide to Effective Research by Laura Schmidt, reprinted with permission from the Society of American Archivists (https://www2.archivists.org/usingarchives).
Long Island Archives - March/April 2018
Editor: Nicole Menchise, Regional Archivist, Long Island Library Resources Council
627 N. Sunrise Service Rd., Bellport, NY 11713-1540, Email: firstname.lastname@example.org, Phone: 631-675-1570 x 204