knowledge management
quarterly
editorial board
Issue No. 2 (Apr - June) 2018
Why leading universities are moving beyond traditional institutional repositories?
Editor In Chief: Sabri bin Abu Bakar Editor: Sharifah Fahimah Saiyed Yeop Dr. Noreen Izza Arshad Maria Hani Mustaffa Rabiatul Ahya Md Sharif Corporate Editor: Wan Madihah Wan Abdul Rahman Jauhari Designer: Farizal Musran
Institutional repositories: contributing to institutional knowledge management and Global Research Common .... page 1 A Message from Editor-in-Chief .... page 2 Next Generation IR in UTP .... page 3 Upgrading UTP Corporate Memory .... page 4
WHAT'S INSIDE ?
greater
more in page 3...
Institutional repositories that collect a university’s research assets in one place and make them publicly available serve an important role. These repositories, help disseminate the work of faculty members the knowledge generated by a university. Many of us are putting remarks on our Institutional Repositories (scholarly publication system using eprints™ platform). eprints™ are not meeting the needs of research university effectively. Discover how the leading universities are now moving to next generation research repository to face and resolve this challenge.
research impact
Institutional repositories: contributing to institutional knowledge management and the path to
“to position repositories as the foundation for a distributed, globally networked infrastructure for scholarly communication, on top of which layers of value added services will be deployed, thereby transforming the system, making it more research-centric, open to and supportive of innovation, while also collectively managed by the scholarly community.”
International Aspiration
In April 2016, the Confederation of Open Access Repositories (COAR) launched the Next Generation Repository Working Group to identify new functionalities and technologies for repositories. The adoption of new technologies, standards, and protocols that will help repositories become more integrated into the web environment and enable them to play a larger role in the scholarly communication ecosystem. The current system for disseminating research, which is dominated by commercial publishers, is far from ideal. In an economic sense, prices for both subscriptions and APCs are over-inflated and will likely continue to rise at unacceptable rates. Additionally, there are significant inequalities in the international publishing system both in terms of access and participation. COAR : Building a Global Knowledge Commons, Nov 2017 ..
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KM Quarterly Issue #2, (Apr - June) 2018, captured the current trend of institutional repository (IR). They look at how university preserve, manage and make tremendous impact on research publication through visibility. The initiative started in year 2012 with the development of UTP Institutional Repositories i.e. UTPedia and UTP Institutional Repository system using eprints. Today, more than 20K of institutional scholarly publication are retrievable via our institutional repository system. Currently, the Next Generation Repository introduced , adopting the new technologies, standards and protocols that will help repositories become more integrated into the web environment and enable them to play a larger role in the scholarly communication ecosystem. The current system for disseminating research, will help UTP to be more visible, to be global prominence university
Editor in Chief, Sabri Abu Bakar
The current issue of KM Quarterly elaborate more on Next Generation Repository, with other current issues in KM, will bring us closer to real understanding on KM and I hope all of us enjoy reading and gain more knowledge.
Editor-in-chief
a message from
http://malrep.uum.edu.my
MalRep : Intelligent openness and accessibility for UTP IR Repositories that adopt common behavior functionalities and standards ensuring interoperability across institutions and enabling them to engage in a common way with external service providers
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This discovery service are able to search Malaysian Academic Library Institutional Repository from various information databases (OAI-PMH Service). MALRep includes more than 480k records representing digital resources from more than 25 contributors. The records of the open access digital resources available via MALRep lead to a wide range of materials, and include: Journal articles, Newspapers, Manuscripts, Digital text, Photographic images (jpeg, tiff, gif), theses and research papers.
Search Doesn’t Understand People
km columnist
The Importance of High-Quality Metadata and Taxonomy
Information workers work with a massive volume of content every day: they create, and they also consume. They have to be able to find the document they need, decide if an item is the one they need or if they should keep searching. They have to be able to use the content the way they want. And they have to make business-critical decisions fast, based on the content they find. However, it's often much easier to ask an experienced colleague where to find corporate information (for example, a customer contract), than to search on the company’s intranet. And sometimes it’s even easier to re-create a document, thus generating duplicates, than to locate the original, intended one. The primary reason employees choose these workarounds is the user experience of enterprise search. When search doesn’t work, users get duplicate, multiplicative or obsolete results, leading to frustration. When it does work, the reaction tends to be, “So what? I knew that already.” Good search is like air or water: we don’t realize its importance until we don’t have enough.
Search Supports Making Critical Business Decisions
Your intranet is one of your organization’s most important assets. Employees visit it on a regular basis, and more importantly, work there and spend a significant amount of time there. Search is an essential part of the success in any digital workplace, and intranets are no exception. But in order for search to succeed, you need two things in place: good quality taxonomy and metadata.
Your users have not been properly educated on metadata. Your users are not sure how to create proper metadata, or how to use the forms the right way. Your users are not motivated to spend even a couple of minutes to fill in the properties. Or, a combination of all of the reasons above.
A common complaint is that search does not “understand” the user’s intent. The truth is search isn't supposed to “understand” anything - it does not have the capability to do so. Search must be supported by complementary technologies such as text analytics, curated content, human-edited taxonomies, auto-classification tools, and more. Implementation requires the analysis of different file formats, the selection of the most relevant result according to analytics, discarding duplicated and out of date content, and many more. It’s easy to complain, but it’s hard to identify the root of the problems. Sometimes we need complex research: the search engine, the content, the users’ intent, the context of search, etc.
Your Intranet Is Only as Good as Your Metadata
If you can get your information architecture and metadata right, your users will be able to find and use the right content for their needs. Moreover, you will win an advocate and advisor for improvements in the future. However, if you don't have good quality metadata in place, the chances your search will be useful are slim. Without metadata, your content is no more than random files stored in a network drive. Findability is very poor. Usually, the only way to get to a document is to navigate there. The number of duplicates and multiplications grow exponentially. You are on a fast track to creating a content silo - with close to zero findability of your documents.
Agnes Molnar Founder of Search Explained "Microsoft SharePoint and "Office 365 Expert" in one line
