Leave of Absence Policy
University Policy on Harrassment
UofA's Electronic Communications Policy
Circulation / Reserve
Research Support / Subject Librarians
Photocopiers / Printing
University of Alberta Emergency Notification
Continuing and Convocating Awards
Faculty Nominated Continuing UGRD Awards
Each section is hyperlinked for sake of ease. Click any header below to jump to the page!
Message from the Dean
Values of the Faculty
History of the Faculty
Did you Know?
APSA (Alberta Pharmacy Students Association)
The APSA Lounge
Pharmacy Code of Professionalism
APSA Code of Professionalism
Alberta College of Pharmacy Code of Ethics
Academic Policies and Procedures
Academic Standing / Grades
Promotion and/or Continuation
Dealing with Poor Academic Performance
How are grades assigned?
MESSAGE FROM THE DEAN
Dear Student Pharmacists:
It is my pleasure to welcome you to the Faculty of Pharmacy and Pharmaceutical Sciences at
the University of Alberta. The Student Pharmacist Handbook is a collection of useful
information about the professional education program of the Faculty of Pharmacy and
Pharmaceutical Sciences. It contains a description of the Faculty’s curriculum and provides
information about academic policies and procedures as well as services available for students.
The Handbook has been compiled to serve as a readily available resource to not only students,
but also faculty members and support staff. It is designed to assist students in understanding
the Faculty’s policies and educational requirements. We hope that you will consult it, as well as
official University of Alberta publications, before planning your course of studies and when any issues that concern your education arise. In particular, we urge you to carefully study the
sections Academic Policies and Procedures and Pharmacy Code of Professionalism and Essential Skills and Abilities documents. These sections provide important information about how the Faculty functions academically and how you are expected to conduct yourself while enrolled as a student.
This Handbook does not supersede any academic policy, procedure or the University of Alberta Calendar, which is the University’s major regulatory publication. The Calendar includes admission procedures and deadlines, academic regulations, programs of study, academic standards, degree requirements, and general university policies and codes for both
undergraduate and graduate students. This Handbook should not be viewed as a substitute for
personal interactions with those responsible for your success including administrators, faculty
members, and advisors.
The Faculty of Pharmacy and Pharmaceutical Sciences is composed of many talented and
dedicated faculty members, who collectively have numerous strengths as scholars and
educators. Our aim is to maintain an academically strong educational program that cumulatively provides you with a high level of professional training upon your graduation. Our pledge to you is that we will strive to make your journey to becoming a pharmacist an exceptional educational experience.
Neal Davies, B.Sc. Pharm, PhD, R.Ph.
Professor and Dean
VALUES OF THE FACULTY
● Partnerships, collaboration, and teamwork
● Professionalism and ethical behaviour
● Respect and compassion
HISTORY OF THE FACULTY
Pharmacy in Alberta has progressed immensely over the years. The first official classes started in the fall of 1914 as a Department in the Faculty of Medicine. Tuition for the entire year was $100 (of course this would be a lot more than that in today’s dollars). Because practical experience was considered very important, candidates were required to complete three years of apprenticeship (and only needed grade 10) to enter the university. Two programs were offered at that time, a one-year Licensing Diploma and a two-year Bachelor of Pharmacy (Phm. B.) degree.
In 1917, the Pharmacy department was "elevated" to a School under the Faculty of Arts and Science. The Alberta Pharmacists Association (APhA) (now called Alberta College of Pharmacists (ACP)) – supported the change and spent "$2000" to equip a pharmacy student lab described as "the best pharmaceutical laboratory in Canada!" The dean at that time was Professor Halley Hamilton Gaetz.
By 1918, the minimum requirement for licensure was increased to a two-year diploma course, still with the three years of apprenticeship. However, if students preferred to take a four-year degree course, which included only one year of apprenticeship, they would have the title of B.Sc. Pharm. The first class (of three students) received their degree in 1921. They were also the first in the British Empire to graduate from a four-year program in Pharmacy (others were only three). A photograph of the class is on the wall of the north hallway on the 2nd floor of Medical Sciences Building.
Although both programs were offered for several decades, the two-year diploma was the minimum required to practice pharmacy in the province until 1945. It was phased out by 1948. By 1941, the degree course also required three years of registered apprenticeship rather than just one year before entering the school. However, in 1945 changes were made to the apprenticeship (now called internship) so that it could be served before, between, or after completion of courses and was down to 24 months.
Faculty members that will be teaching you can be categorized into two major classes: those with specialties in the Pharmaceutical Sciences and those in Pharmacy Practice. In many courses you will find a mixture of both types of faculty members as instructors. Most faculty members have active research programs and have graduate students under their direction. We are proud of the many publications that they turn out each year in respected scholarly journals and the research funding that they are able to secure to support their research programs. During your program of studies, you may find opportunities to get involved in research projects either by summer student employment experiences or by elective research courses.
Furthermore, we are proud of their teaching abilities across the board. Several existing faculty members have been awarded the highest accolades for teaching at the University for tenure and non-tenure track faculty members. Click here to view our current list of faculty and staff.
Many of the faculty listed above have a research profile on the Faculty website; please take the time to find out more about them. Many other individuals are involved in teaching you as you progress through the program. Guest lecturers include pharmacists, graduate student teaching assistants and faculty members from other faculties (e.g. Medicine & Dentistry, ALES, and Nursing) that may teach you course content throughout the program.
Excellence and innovation in pharmacy education and research through learning, discovery, and citizenship.
To provide pharmacy and graduate education designed to meet societal needs for safe and effective use of medications and to cultivate research and pharmacy practice.
● Fosters high quality education and ongoing development of students and postdoctoral fellows
● Conducts world-class research in the basic and applied pharmaceutical sciences, clinical pharmacy sciences and health services
● Seeks advancements and excellence in practice, research, and education
● Partners with the profession, policy makers, other faculties and universities, and the public
HISTORY OF THE FACULTY (cont'd.)
Within 10 years it would be further reduced to 12 months. Although pharmacy graduates had "credentials" (i.e. a degree) from the university, the professional licensing body (APhA, now the ACP) would not register pharmacists unless the practical internship was completed. This is still a requirement in Alberta although it now amounts to only 100 hours with 900 being completed within the curriculum.
The pharmacy programs were transferred to the Faculty of Medicine in 1938-39 and the instructional fees were increased to $125 per session for the first year, and $150 for the second and third. With the influx of veterans after World War II, the University campus was becoming crowded. Space in the Arts building was inadequate, so ten years later, after $100,000 in renovations, the School of Pharmacy took over the third floor of the Medical Building as its own formally assigned area. The building was renamed the Dentistry/Pharmacy Centre in 1972, when Medicine moved to new quarters (Pharmacy administrative offices would eventually move to Medical Sciences Building, Katz Group Centre, and Edmonton Clinic Health Academy when the latter opened in 2011).
The year 1955 was another important milestone in the history of Pharmacy at the university. This was the year the school was granted faculty status. At the same time, women began to enroll in the Faculty in greater numbers. By 1957, they made up approximately one-third of the class; then by the late 1960's they outnumbered males two tomo one. This trend is still evident in today’s classes.
In 1963-64, an optional fourth year – leading to an honours pharmacy degree in a field of specialization – was offered for the first time. Enrolment was disappointing, probably due to the fact that for registration as a pharmacist in the province, the three-year degree continued to be the minimum requirement. However, the writing was on the wall and the three-year degree program was officially replaced by the four-year Bachelor of Science degree program in 1966-67. Because of this change, some individuals appear to "graduate" in two different years! But they did not really extend their program. In fact, the last class of three-year degrees finished in 1968. Approximately one quarter of the class returned in the fall, to take the optional year and thus actually have "two" degrees. It then gave them the opportunity to write the national Pharmacy Examining Board of Canada (PEBC) exams because four years in a university program was required.
When the first four-year degree class graduated in 1970, their internship requirement was reduced from 12 months to only 96 hours during the final year of study, along with a formal examination by the APhA (now the ACP). This continued until 1985, when the length of time was increased to 500 hours. In the fall of 1989, the faculty raised the entrance qualification again. Students entering the Faculty had to have completed at least one year of a prescribed pre-pharmacy program, so the minimum duration of studies became five years. The official colour for the Pharmacy hood is Cinnamon.
In 1968, because of its strong graduate studies program in pharmaceutics, the Faculty was renamed as the Faculty of Pharmacy and Pharmaceutical Sciences. The research beginnings started in 1946 with just three students. By 1961, the university had the distinction of granting the first PhD from a Canadian Pharmacy School to a graduate student (Dr. Kenneth James). Within six years, graduate student enrollment had grown to 28 students and today stands at about 60. Due to research strengths in radiopharmacy, the Faculty established the Edmonton Radiopharmaceutical Centre in 1975, which still provides multi-hospital service although it is no longer affiliated with the Faculty. It also opened a nuclear reactor (Slowpoke) in 1977 and is being decommissioned as of the spring of 2017. Biotechnology (particularly drug product formulation and delivery), toxicology, and health outcomes relating to pharmacy practice are other areas of expertise in the Faculty.
Between 2010 and 2013 the Faculty moved in stages from the Dentistry-Pharmacy Centre to the offices and laboratories in the KATZ, ECHA and MSB buildings.
- Emeritus Dean Mervyn Huston was the creator of the fictional town Blossom, Alberta that he described in detail in his favorite book “Gophers Don’t Pay Taxes (1981)” for which he was awarded the Stephen Leacock Medal for Humour in 1982.
- The Blue and Gold Ball was originally called the “Bromo Ball”.
- The Pharmacy student association was initially called the Pharmacy Club then APhUs and now APSA .
- Dr. Franco Pasutto instituted the White Coat Ceremony in 2005.
- The Pharmacy Classes of 1981, led by Steve Long, Barb Boulina and Camille Boulet, hosted the first Professional Development Week (PDW), which is now a proud legacy of our Faculty and students.
- Dean Bruce BSc(Pharm) 1991 is the lead guitarist of the Overdue Blues Band. Catch his next gig on Blues on Whyte.
- Professor Halley Hamilton Gaetz (the first Dean) was in charge of teaching the pharmacy courses in 1916. He came to Edmonton from Red Deer, where he had once been mayor. He also opened that city's first drug store in 1891, when it had a population of only 280! One of the main roads in Red Deer (Gaetz Avenue) is named after him. He was to be appointed as the President of the University of Alberta in 1923, but unfortunately he died in 1922.
- Drug stores were opening in the province at a phenomenal rate just after the turn of the century. In Edmonton alone, 12 stores came into being in 1914. Why? The rumours of the day hinted that "the opposition leaked to the press that alcohol was to be available only through drug stores on the prescription of a physician," when the Prohibition Act came into force in 1916. Did they have problems with written forgeries and verbal prescriptions?
- From the minutes of June 1921 annual meeting of the APhA:
- "It was moved that a ballot be taken by mail from all members of the Association on the full sale of liquor, limited sale of 8 oz. maximum, or get rid of it entirely." Does this not sound like the more recent drive to ban the sale of tobacco products?
- Pembina Hall which opened in 1914 was the first home of Pharmacy students and teaching of pharmacy took place on the third floor.
- Clark Jantzie BSc(Pharm) 1979 was drafted by the Washington Capitals in the 7th round No. 109 overall in the 1975 National Hockey League Draft and a World Hockey Association Draft Pick: 1975 (by New England Whalers, No. 149 overall in Round 11).
DID YOU KNOW?
Many students can vouch that their program experience is made wonderful by the friends they have made along the way. You will spend your four years on this journey with your classmates who will become very close personal friends. Exciting adventures await you and your newfound friends; there will be many ups and downs, so support one another in your time here.. Very soon, you will realize that through all the trials and tribulations, you will become a...family. And for years, students have coined this term the “pharmily”.
But not only will you have your own “pharmily” with you here, you will meet an endless splendor of fantastic individuals from other classes joining you along the way. Your seniors are all very excited to meet you. Like you, these hand-picked students are all very approachable and happy to help with anything you need. Whether it’s for advice for the years to come, a tutor session for a class, or just a pleasant conversation, it would be advantageous to meet these fine individuals.
There are many opportunities to meet people. APSA (mentioned below) puts on many amazing events throughout the year from TGIFs to the Blue and Gold Ball to the most anticipated event of the year, our men's health initiative. You can be sure you will be very busy attending all these events come September. Be sure to keep yours eyes out for mentions of these events. The best times in life are when you are with the right people, and since you are surrounded by these people, it’s time to go out there and have a great time. But don’t forget about your studies! You are now part of the healthcare practitioner community, who are response for the health and care of patients.
APSA (Alberta Pharmacy Students Association)
Once students have been admitted to the Faculty of Pharmacy and Pharmaceutical Sciences of Pharmacy they are strongly encouraged to join and participate in APSA. This non-profit organization represents and serves undergraduate student pharmacists at the University of Alberta. Be sure to check out their website as (hyper)linked above.
STUDENT LIFE (Cont'd.)
The mission of APSA is to promote unity among student pharmacists and to address their social, academic and advocacy needs. APSA strives to promote and advance the profession and inspire student pharmacists to become leaders in pharmacy.
APSA serves undergraduate student pharmacists through the provision of social, athletic, academic and professional events and services. APSA advocates for student pharmacists on various issues at numerous levels. In particular, APSA represents the interests of its members to: the Faculty of Pharmacy and Pharmaceutical Sciences, the Alberta College of Pharmacists (ACP), the Alberta Pharmacists Association (RxA), Canadian Association of Pharmacy Students and Interns (CAPSI), the Canadian Pharmacists Association (CPhA), and Canadian Society of Hospital Pharmacists (CSHP).
APSA Council is composed of elected student pharmacists who work to serve their student colleagues. Along with representation on multiple committees at the Faculty, university, and professional level, APSA arranges opportunities for academic, social, personal, and professional growth for its members. These opportunities will be organized and presented throughout the academic year, with the majority of them being free of charge for members.
Some examples of the opportunities/functions that APSA may provide are:
● Educational seminars (lunch and learns)
● Registration subsidies for conferences
● Workshops …and many more!
Other services APSA provides to its members include used textbook sales, bulk ordering of textbooks and references, locker rentals, a registry of old exam questions, the Pharmacy Quarterly newspaper and a yearbook. In addition, APSA Council has taken the initiative to expand the number of awards they present to recognize outstanding members and faculty. Currently, APSA has the following awards: APSA Councilor’s Award, Female and Male Sportsmanship Awards, Dedication to the Profession Award, Citizenship Award, Student Life Development Award, Past-President Award, Sponsors Award, Adjunct Professor Award, four Class Awards and the Dr. J.A. Bachynsky Award. APSA is also involved in the selection of the Guy Genest Award, a CAPSI National Award.
APSA strives to promote a positive community image for student pharmacists through community involvement, while providing its members with the opportunity to give back to the community. Over the last few years, APSA has taken an active role in numerous projects that promote health and the profession to the public, such as Pharmacist Awareness Month, and the men's health initiative that raises money for prostate cancer. In addition to this, APSA also organizes school presentations on various topics that are given throughout the school year.
Keeping in line with an evolving health care model that is increasingly more multidisciplinary, APSA works with other health sciences faculties to foster relationships among future professionals. Throughout the year, events ranging from social gatherings to friendly competitions between faculties will be held.
There are many ways to get involved with APSA, such as participating in events or taking on a role within APSA Council. For more information on how to get involved or about APSA in general, please refer to the APSA website http://myapsa.ca or speak to any of the councillors or officers on the APSA Council!
THE APSA LOUNGE
On top of that, APSA and the Faculty also have a space designated for rest and relaxation. The APSA Lounge is located on the first floor of the Medical Science Building near the lockers outside the skills lab (MSB 1-15). Ask your fellow seniors to show you where it is! The Lounge houses microwaves for use, sofas to lounge on, and tables for eating or studying. Thanks to the generous donation from faculty members, the Lounge also has a foosball table and a TV with a Wii that includes Mario Party, Super Smash Bros, and Mario Kart. Be sure to ask your VP Student Services for the passcode to the safe that locks up the Wii.
● Free intramural sports
● Sports tournaments
● Movie nights
● Run of the Cure
● Men's health initiative
● Blue and Gold
● Dent-Pharm Hockey Game …and many more!
● Career fair(s)
● Committee involvement
● Mentorship programs
● Community education opportunities
● International student exchanges
● Job opportunities …and many more!
We are very fortunate to have study spaces for our students. 16 Problem-Based Learning Rooms are scattered around the 2nd level of the Medical Science Building (just outside the MSB 2-31 and 2-27 lecture halls). Please respect the rooms as they are shared with all the students across all four years. Keep them clean and tidy and leave it pleasant for the next student who will use it. Keep in mind that there is not enough room to accommodate every student, though, sharing rooms with your fellow classmates have been shown to lead to some great times! Because it is a privilege for us all to have these rooms, it is pertinent to not share the PBL room code with anyone outside the Faculty.
The Faculty offers a dedicated compliment of staff to provide programs and services to support the well being and academic success of all students enrolled in our Faculty.
Associate Dean Academic, Dr. Dion Brocks brings a wealth of experience and dedication to the facilitation of student progression through the Faculty's professional program. Dr. Ravina Sanghera, Assistant Dean of Program Operations and Student Services, works closely with Dr. Brocks to oversee Student Services functions and to operationalize a vision of student success and wellbeing.
The Student Services Office is located in the Dean's Office, in MSB 2-35. We're open from 8:00 - 4:30 (including lunch hour), Monday through Friday. Students are welcome to drop-in or visit by appointment. If in person meetings aren't accessible, we welcome email correspondence at firstname.lastname@example.org.
Psychiatric appointments are also available! We are the first and only Faculty with an in-house Psychiatrist. To arrange an appointment, please contact or visit Student Services.
Get answers to your academic-related questions, program advising and referrals to external resources. Visit our Student Services Website for a sampling of all we have to offer!
Throughout the year, Student Services will provide 'Pharmily Forums' where guest speakers and special topics are discussed. We endeavor to provide space and time for open and safe conversations with students and Faculty.
We look forward to connecting with you!
PHARMACY CODE OF PROFESSIONALISM
Approved by the Faculty of Pharmacy and Pharmaceutical Sciences, July 15, 2008
The University of Alberta Faculty of Pharmacy and Pharmaceutical Sciences fosters an academic environment conducive to scientific inquiry and exchange. To that end, students enrolled in the professional pharmacy program are expected to conduct themselves in a manner that is respectful towards other students, the learning process and those who provide academic instruction. Professional demeanor is the cornerstone of the academic community and the greater society. The Faculty will treat departure from this tenant as a serious breach of the Student Code of Conduct. Furthermore, the Faculty is committed to instilling in its students, as part of their sense of professionalism, a desire to adhere to the code of ethics and laws pertaining to the profession of pharmacy. While the institution must create an environment in which professional attributes may be cultivated, each student (as a future member of the profession) also has the duty to observe the laws, uphold the honor of the profession and accept and practice its ethical standards of conduct.
The following is a guideline for expectations of professional behaviour. These expectations are in alignment with the University of Alberta’s Code of Student Behaviour and the Alberta College of Pharmacists (ACP) Code of Ethics and Standards of Practice (notably Standard 1).
The following are elements of professionalism we expect you to abide by in our program.
1. Responsibility, Reliability, Accountability
● You are punctual and meet deadlines set out
● Attend regular sessions
● Come prepared for lecture, seminar and lab (ie. white coat (lab), pre-readings, and preparatory work). Please notify the course coordinator in a timely manner if you are unable to attend a seminar or lab (including completing any required paperwork for a missed assessment)
● Prioritizes activities to fulfill responsibilities and assignments in a timely manner
● In receiving feedback, take accountability for errors; seeks and incorporates feedback
● In providing feedback, evaluate others in a constructive, clear and honest manner
2. Respect for Others
● Dress and hygiene appropriate (see below)
● Avoid all use of cell phones or other messaging devices (eg. smart watch) during lab time
● Keep work area and practice skills lab clean
● Demonstrate regard for others’ position, responsibility, time, knowledge
● Demonstrate respect for and sensitivity to others
● Work well with others
3. Honesty and Integrity
● Demonstrate honesty, forthrightness and trustworthiness
● Model ethical behaviour
4. Commitment to Excellence
● Demonstrate motivation and seek out additional knowledge and skills; strive for excellence without being over-competitive
● Demonstrate care and concern for others (Adapted from Memorial University, 2017) ● A clean white lab coat and name tag must be worn.
Diversity of style is encouraged and respected; however you must dress appropriately at all times in the lab and off-site learning activities (as applicable).
The following guidelines for appropriate attire should be adhered to, and were developed based on dress codes enforced by pharmacy employers:
● Clothing should be comfortable and practical, but not distracting or offensive to others.
● Business professional attire is preferred.
● The use of perfumes, colognes, or other scented products should be minimized.
● Clothing that would generally be worn at the beach (eg. tank tops, muscle shirts, shorts), for yard work (eg. jeans), dance clubs, or the gym (eg. yoga pants) are not appropriate.
● Casual head apparel (eg. baseball cap, toque) is not permitted.
● Closed toe and closed heel shoes shall be worn. Avoid wearing footwear that is suited for weather conditions (eg. winter boots, rain boots).
● A clean white lab coat and name tag must be worn.
( Professional Appearance: Adapted from University of Waterloo School of Pharmacy, 2018)
(Professional Behaviour: Adapted from University of Waterloo School of Pharmacy, 2018)
APSA CODE OF PROFESSIONALISM
As a student of pharmacy, I recognize the need to build and reinforce a professional identity founded on integrity, ethical behavior, and honour. As a member of the pharmacy community I will pursue all academic and professional endeavors with honesty, integrity, and commitment to the health and well-being of my patients. As a student pharmacist, I will strive to uphold this pledge:
DEVELOP a sense of loyalty, duty, responsibility, and accountability to the profession of pharmacy.
FOSTER professional competency through self-directed and continual learning. I will strive for high ideals, teamwork, and unity amongst members of the profession and health care community.
CONDUCT myself in a professional and ethical manner within the academic and practice setting.
ADVOCATE a sense of pride and respect for the profession of pharmacy, while striving to promote the profession amongst my colleagues and the community.
MAINTAIN the highest ideals of patient care and professional virtues.
SUPPORT my colleagues by actively encouraging commitment to the Alberta College of Pharmacist’s Code of Ethics.
As a student of the Faculty of Pharmacy and Pharmaceutical Sciences, I commit to personally uphold this pledge and hold the health and safety of each patient to be the primary consideration.
Integrity in Professional Programs
A student’s continued enrollment in the Faculty depends in part on his/her ability to adhere to the provisions of the Standards of Conduct for Students. Students in the University of Alberta's professional programs are not only responsible to uphold the expectations of the University, but are also bound to any professional associations and Code of Ethics for your discipline. Not only are you learning on the job, but you are representing the University of Alberta on that placement site.
The Code of Student Behaviour has dedicated a section to students who are on work placements. In practical terms, if you act without integrity on a placement, you are bound by both the Code of Student Behaviour and the Professional Codes of Ethics governing your profession and can face sanctions under either or both.
ALBERTA COLLEGE OF PHARMACY CODE OF ETHICS
Effective May 22, 2009
As professionals, pharmacists and pharmacy technicians are challenged and expected to abide by a higher standard of conduct.
Ethics are the foundation for professional behavior, actions and attitudes. The ACP Code of Ethics reflects what the pharmacist and pharmacy technician professions stand for and reinforce what is unique about the contributions of pharmacists and pharmacy technicians to patients, to society and to their professions. Ethics reflect the soul of each profession. Consistent ethical behavior creates a positive image of the individual that extends to the image of the professions. In contrast, unethical practices and decisions create a negative image of and diminish trust and credibility about the individual and raise suspicion about the professions.
The Code of Ethics supports ACP in fulfilling its mandate to protect the public. The Code of Ethics enables the ACP to provide direction to pharmacists and pharmacy technicians faced with ethical dilemmas. The Code of Ethics also allows the ACP to provide guidance to universities and colleges for student curricula. The Code of Ethics serves as a benchmark for monitoring and addressing the conduct of pharmacists and pharmacy technicians.
Pharmacists and pharmacy technicians use their knowledge, skills and resources to
• serve patients,
• contribute to society, and
• act as stewards of their professions.
PRINCIPLE I: Hold the well-being of each patient to be my primary consideration
PRINCIPLE II: Respect each patient’s autonomy and dignity
PRINCIPLE III: Maintain a professional relationship with each patient
PRINCIPLE IV: Respect each patient’s right to confidentiality
PRINCIPLE V: Respect each patient’s right to healthcare
PRINCIPLE VI: Advance public health and prevent disease
PRINCIPLE VII: Use health resources responsibly
PRINCIPLE VIII: Serve as an essential health resource
PRINCIPLE IX: Ensure that I am competent
PRINCIPLE X: Act with honesty and integrity
PRINCIPLE XI: Demonstrate responsibility for self and other health professionals
PRINCIPLE XII: Nurture the profession
To view the detailed Code of Ethics , click here.
Gross professional misconduct can include behaviours like:
● falsifying patient, client or student records;
● falsifying financial records;
● misrepresenting your activities to officials of your practicum site or to third party officials;
● carelessness or negligence resulting in harm or danger to others;
● receiving or attempting to obtain gifts, payments, drugs or other consideration from others; or
● misleading others into believing you have qualifications or competences that you don't.
See the Code of Student Behaviour and the GFC Policy - Practicum Placements, Professional Practice and the Public Interest
It is up to each student to obtain and be familiar with the Codes of Ethics governing your areas. Be sure to read any Codes of Ethics for your discipline before you begin a placement so you know exactly what is expected of you.
The PharmD (or Doctor of Pharmacy) program is our Faculty’s entry-to-practice degree for individuals interested in becoming pharmacists. The all-new curriculum for this four-year program combines in-class, laboratory, and experiential components to ensure that graduates have the knowledge, skills, and experience to succeed as front line healthcare providers. Unlike most other programs at the University of Alberta, you will find that the number of credits to be taken varies from year to year and semester to semester The Faculty is continually reevaluating the curriculum through a Curriculum Committee. As is the case for several Faculty committees including curriculum, there is student representation to provide feedback and a voice to Faculty decisions.
You should also be aware that final examinations in Pharmacy do not follow the same schedule as the rest of the university. You will be notified as to the dates of your final examinations in the course syllabi available to you at the beginning of each term. The Faculty maintains a list of examination dates that is made available to you. DO NOT BOOK VACATIONS UNTIL YOU HAVE CAREFULLY EXAMINED THE COURSE AND EXAMINATION SCHEDULE FOR EACH OF YOUR COURSES. If you do so, you risk losing your travel money or failing a course because missing an examination for a booked vacation is not an acceptable excuse. You should also warn others, such as loved ones, from booking vacations on your behalf until they have checked with you first about your commitments to the Pharmacy program.
All current course listings for Years 1 to 4 of the BSC(Pharm) program can be found in the University Calendar
All current course listings for Years 1 to 4 of the PharmD (Doctor of Pharmacy) program can be found in the University Calendar.
More in depth course descriptions can be found for each of the above courses in the University of Alberta Calendar. Please see here for the descriptions. When you begin each course, a full course syllabus will be offered to you outlining in detail the lecture schedule, content, and instructors.
ACADEMIC POLICIES AND PROCEDURES
This information is provided in full detail within the University Calendar. In this handbook the section referring to Academic Standing and Promotion is presented as follows for the BSc and Entry to Practice PharmD Program alike;
The means of assessing a student's progress and determining a student's grades may vary from one course to another, according to the nature of the course. Factors other than examination results may be used to a variable extent by instructors in determining grades. Students are informed at the beginning of each course how grades are to be determined. Students must satisfactorily complete all components of all courses.
Students are advised that it is not possible to make a ruling regarding remediation or reexamination until all grades for a year are received and recorded. The reexamination mark will replace the original final exam mark. Reexamination results do not alter the student's class standing.
Any student who, after reexamination and/or evaluation, fails to meet promotion/graduation requirements, is deemed to have failed the year.
A student who does not take a reexamination within the time period prescribed by the Faculty will not be allowed to continue in the program.
The Associate Dean Academic and Student Services will specify by course the reexamination required of a failed student for the purposes of meeting promotion/graduation requirements.
All students will take the reexamination as scheduled by June 30.
PROMOTION AND/OR CONTINUATION
Progression in the program is year by year and not by courses completed. Accordingly, all students in a particular year of the program normally should be registered in the same courses in each term (BSc in Pharmacy.) Students will not normally register in any core (i.e., non-elective) courses from a particular year of the program until they have satisfactorily completed core courses from the previous year of the program.
Required to Withdraw: Any student failing to obtain a minimum GPA of 2.1 in any academic year is required to withdraw from the program. Such students are not normally readmitted to the program. Students who fail to provide satisfactory criminal record checks in connection with any practicum placement, or who fail to complete their degree requirements within the five calendar years, may be required to withdraw from the program.
Probation: Students who have been required to withdraw and who have successfully appealed that decision will be placed on Probation and required to repeat the program year.
To clear probation and qualify for promotion, the student must achieve Satisfactory Standing in the probationary year. Students who fail to do so will be required to withdraw. Any student in a probationary year who fails a course in Fall Term will be required to withdraw immediately and subsequent registration will be cancelled.
Only one year of probation is allowed while registered in the Faculty of Pharmacy and Pharmaceutical Sciences.
Appeals and Grievances: Decisions on academic standing are made by the Faculty Council. Appeals may be made to the Academic Appeals Committee. Certain academic standing decisions made by the Faculty Academic Appeals Committee may be appealed to the General Faculties Council Academic Appeals Committee. Enquiries concerning standing in individual courses should be made to the professor in charge of the course. If the issue is still not resolved, the student may report the matter to the Office of the Dean for enquiry. See Appeals and Grievances for further information.
The Faculty's regulations governing academic appeals and grade appeals may be obtained in the Dean's Office.
Leave of Absence: Unless enrolled in a combined degree program, students must register in the pharmacy program on a continuous basis to ensure a place in the program. The Faculty does, however, recognize that important life events do occur that may prompt a student to request a Leave of Absence. Students who desire a temporary discontinuation of their program must obtain prior approval for a Leave of Absence by submitting a request to the Student Services Office. A Leave of Absence will not be granted automatically and will be considered only for acceptable reasons (e.g. incapacitating illness, severe domestic affliction). Discontinuance without permission requires the student to seek readmission to the program, which is not guaranteed.
PROMOTION AND/OR CONTINUATION (cont'd)
Students accepted into the MBA/BSc in Pharmacy Combined Degrees program will be permitted to delay entrance into the fourth year by one year with no loss in standing. The duration of the total MBA/BSc in Pharmacy Combined Degrees program must not exceed five consecutive calendar years from the time of admission to the Pharmacy program.
Academic standing is assessed on the basis of
● the pass or failure of individual courses and
● the GPA attained in a given year of the program (including courses taken in Spring Term). In computing the GPA, grades of W and CR/NC, and grades in courses accepted for transfer credit are not included.
Each student's academic standing will normally be assessed at the end of the regular academic year, but in Years 1 and 2 of the program, such assessment will be delayed until grades are available for the practicums completed in Spring Term. Students who are on Academic Warning will be assessed at the end of each term. See Academic Warning.
A student who is awarded First-Class Standing or Satisfactory Standing, as defined below, will normally qualify for promotion:
First-Class Standing: Awarded to an undergraduate student who obtains a GPA of 3.5 or above and passes all courses while enrolled in the full normal academic course load in that year (Year 1, ucw 28.5; Year 2, ucw 32; Year 3, ucw 29.5). See Program of Courses. Note: First-Class Standing is not awarded in Year 4 given the limited number of graded units taken in that year.
Satisfactory Standing: Awarded to a student who achieves a GPA of 2.1 or above for each year outlined in Program of Courses and if no course is failed.
Conditional Standing: Assigned to a student who achieves a GPA of 2.1 or above for each year outlined in Program of Courses but has failed one or more courses.
A student who is assigned Conditional Standing will be placed on Academic Warning and must retake and pass all failed courses. Other courses are to be taken, up to a normal course load, as scheduling permits and as approved by the Faculty.
Students on Academic Warning as a result of acquiring Conditional Standing will clear their Academic Warning upon passing the repeated courses and will qualify for promotion if they achieve Satisfactory Standing on the basis of all courses taken during Fall, Winter, and Spring terms. Students who fail a course a second time will be required to withdraw from the program.
Normally, a Leave of Absence is granted only if all the following conditions are met:
● A minimum of one full term must be completed within the degree program before a Leave of Absence is considered
● The student has a cumulative GPA of 2.1 in the pharmacy program
● The reasons for the absence are considered by the Faculty to be acceptable
● No transferable courses are being completed at another institution during the Leave of Absence period
● The leave of absence does not by itself extend the duration of the program beyond the normal limit for completion of the program
Note: An approved Leave of Absence will be granted for a maximum 12-month period of time, and will be granted only once in a student's academic career within the Faculty.
Time Limit for Completion of Degree: Normally, all students must complete their degree requirements within five calendar years from the time of their initial admission. This time limit includes all time during which a student is not in attendance, either for personal reasons [see Leave of Absence] or as a result of suspension or requirement to withdraw followed by a successful appeal. Students should be aware of the need to provide a criminal record check for placement in the Experiential courses that are required for completion of the degree in pharmacy. Failure to provide a clean check can lead to delays or even the inability to fulfill these course requirements. This may lead to an inability to complete the program within the specified five-year period. Any failure or inability to complete the program within five years may be cause for Requirement to Withdraw from the program.
Academic Performance for Graduation: Students must achieve Satisfactory Academic Standing in their final year of the program; present credit (CR or a minimum University of Alberta grade of D or equivalent) in all program requirements; and present a graduation average of at least 2.1. The graduation average is a cumulative measure of a student's grade points obtained while registered in the Faculty in all years and terms, including Spring/Summer. It is the quotient of (a) the total number of grade points earned by a student in courses credited to the degree and (b) the total weight of those courses.
Degree With Distinction: Degrees with Distinction shall be awarded to students who achieve a GPA of 3.5 or higher on the last *64.5 that are taken in, or are approved specialization electives of, the Faculty and are included in the calculation of GPA.
The Faculty and the University also have full guidelines for conduct of examinations, deferred examinations and rewrites of examinations; see here. If on the day of the assessment you are ill to the point of being incapacitated, have a severe domestic affliction or other compelling situation occurs on the day of an examination, you are advised to miss the examination. It can be rescheduled at another time. Physician’s notes are not required, although the Faculty may require you to obtain a statement from a Commissioner of Oaths to backup your claim of being unable to write the examination on the basis of being incapacitated. Note the following:
● The Faculty will not pre-approve deferred examinations or make-up assessments; applications for excusals can be made ONLY AFTER THE ASSESSMENT HAS BEEN MISSED.
● Deferred examination privileges are not guaranteed; they may be denied in cases when facts are available that any of the above-mentioned excuses are not in order or are being excessively used
What should you do if you must miss a course assessment due to one of the reasons given above?
1. Students should first notify the course instructor of the absence via email, within 48 hours of the missed assessment.
2. Instructors are to advise students to access the forms from our website and forward a formalized request with form to Student Services (email@example.com). The form under normal circumstances is to be completed and handed in to Student Services within two business days of the missed graded term work.
3. The request will be reviewed and judged in context with university regulations outlined in the calendar.
4. Students and Instructor(s) of Record will be notified as to the decision and how the situation will be handled by email, within 48 hours of submission.
5. If you have missed an assessment that is not a final examination, an Application for Excused Absence from Term Work should be completed and provided to Student Services within 2 business days, or as soon as you are able to physically come in to the University. This form can be filled out and printed then signed (in person or electronic). If approved, this means in most cases that the worth of the assessment may be transferred to the final examination, which may be longer than the final examination written by the rest of the class. This would permit questions to be asked based on the first part of the course that would have been normally assessed based on the missed assessment.
The Faculty will be scheduling limited times each term for all deferred exams to be administered.
Decisions made regarding deferrals are made by the Dean’s office, and may not be appealed.
DEALING WITH POOR ACADEMIC PERFORMANCE
Within its ability, the Faculty strives to inform students in a proactive manner when it becomes aware of information that serves as a warning that a student may be of risk at falling into the serious category of being “Required to Withdraw.” Grades are reviewed at the conclusion of the Fall term of courses. Where it is felt that a student may be potentially at risk (attainment of a Fall Term GPA of 2.4 or lower) a letter is sent to the student to remind them of Faculty policy. Within the letter is advice that the student should consider to help them increase their academic standing. If you receive such a letter, please consider it thoughtfully. It is intended to be of assistance, and not to be a form of embarrassment or punishment.
Although students ending year one or two with a cumulative Fall/Winter GPA of 2.1 to 2.4 are not sent such notices at the end of the academic year, such students should be cognizant that if their performance stays at that level in their next year of studies, the risk of being required to withdraw could reappear in the coming academic year. Such students are encouraged to reflect on how they might improve their grades in the subsequent academic year.
Few of us will be able to be at our best in all courses; this is typical for most students enrolled in Pharmacy, which can at times be a very difficult and demanding program of study. For learning difficulties you have with specific content you are encouraged to speak to the course coordinator or instructor. This may help improve performance in specific courses. In a more general sense, common reasons for overall poor academic performance include overextending oneself with extracurricular activities (this may include employment), domestic situations (social and financial stressors), and in some cases study habits not commensurate with success in pharmacy courses. The faculty randomly assigns students with a professorial mentor (one of the academic staff) with whom you should consider conferring over academic attainment concerns. They may be able to assist you with study habit issues. Professors are not professional counsellors and this should be kept in mind if domestic issues are hindering academic performance. For such issues it is recommended that students make use of services such as student counselling; the professionals servicing students within this unit are properly trained to assist students with such difficulties. There is another unit on campus that can assist students with learning issues, called the Student Success Centre. They can assist with study habits, and in some cases through a specialized unit, Student Accessibility Services, are able to help students to cope with certain types of physical or psychological disabilities that may be hindering grade performance.
The University utilizes a letter grading system with a four-point scale of numerical equivalents for calculating grade point averages. Grade points reflect judgments of student achievement performance in a class. The instructors mark in terms of raw scores, rank the papers in order of merit, and assign an appropriate grade to each paper.
Further discussion on the University of Alberta's evaluation procedures and grading system can be found in the University Calendar.
As a student in the Faculty of Pharmacy and Pharmaceutical Sciences, experiential clinical rotations take place off-campus. The clinical rotations occur in professional practice settings such as community and hospital pharmacies, and other novel practice sites such as Primary Care Networks, to help the student receive the necessary minimum training for pharmacy practice. The University of Alberta is the only university in the province of Alberta that has a degree program in Pharmacy and, accordingly, sites are used province-wide. There are insufficient practice sites available in the Edmonton region for all students. Consequently, students are often expected to take experiential courses in practice sites outside of the Edmonton region. These rotations, which are a fundamental part of the degree program in Pharmacy, are associated with extra expense on the student’s part, including housing and transportation, although some scholarship support may be available. The initial assignment of sites is made in a fair and unbiased fashion by the Faculty with the aid of a computer-based system that considers student choices as much as possible. At a minimum, each student will complete one rotation outside of the Edmonton Region. Students enrolled in Practicum experiences are not allowed to participate in Reading Week.
The dean, or delegate of the dean, may immediately deny assignment of a student to, withdraw a student from, or vary terms, conditions or site of a practicum/clinical placement if the dean or supervisor has reasonable grounds to believe that this is necessary in order to protect the public interest. Refer to Practicum Intervention Policy in the University of Alberta Calendar for additional information.
Registration with Alberta College of Pharmacists
The Pharmacy and Drug Act requires that student pharmacists be registered on the Student Register (restricted practitioners) with the Alberta College of Pharmacists in order to practice in the exclusive scope areas of pharmacy to which they are exposed in a clinical rotation. All fees and other costs associated with this registration are the responsibility of the student.
Criminal Record Check with Vulnerable Sector Search
Students should be aware that under The Protection for Persons in Care Act, they can be required to satisfy a criminal records check before being allowed to serve a period of internship, practicum placement, work experience, or to complete a course requirement. Refer to our website for more information. Students will be required to satisfy a criminal records check at entrance into the undergraduate program of the Faculty in order to meet placement requirements. Subsequent criminal records checks must be satisfied for all practicum placements where it is required by the site, including all institutional site placements. All fees and other costs associated with obtaining security record checks are the responsibility of the student. An inability to place a student in a practicum because of a criminal records issue may result in a failure to graduate despite a satisfactory academic standing.
HOW ARE GRADES ASSIGNED?
This may vary from course to course. Although grades are not scaled (e.g. set to a normal or otherwise preset distribution), in our Faculty letter grades are primarily assigned on the basis of the student’s relative rank based on the overall percentage score achieved on the sum of all course assessments (examinations, quizzes, assignments, etc.). Breaks in the distribution are typically used to define each grade category, into which is considered the percentage width of each grade cohort (i.e. the percentage range of the A- grades will be approximately the same as the percentage range of the B- range of grades). The Faculty has tended to allot higher grades in comparison to those awarded by most other faculties.
There are a small number of courses that are not graded according to the letter grade system, but are rather pass/fail courses. Currently these are almost exclusively restricted to the experiential courses. Any student who fails to achieve a grade of CR in more than two of the required experiential courses on the first attempt will be Required to Withdraw from the program.
If faced with an error in tally of a percent score, professors will correct such errors and if the outcome leads to a change in assigned letter grade (upwards or downwards) they will process a change of grade form.
It is possible to formally appeal a grade in a course. Acceptable reasons for filing a grade appeal are typically verifiable evidence of unfair bias against the student (e.g. improper grading of an examination) on the part of the assessor leading to an unjustifiably low grade. Appealing a grade on the basis of the application of the grading system (i.e. the student feels they wound up on the wrong side of the cut-off for a letter grade designation based on the placement of the cut-off point alone) is not appealable.
Policies and procedures regarding Appeals proceedings are available from the Faculty office.
Students are permitted to view their final examinations providing that they understand that this is for educational purposes only. If the student intends to view the final examination with the intent to raise their grade, the student is instructed to formally request an examination reappraisal. Details regarding this procedure can be found here. A fee is required for a reappraisal.
The year-by-year GPA is calculated by the registrar’s office (see here). Although Pass/Fail courses are not used in the calculation of GPA, all courses must be passed in order to qualify for graduation from the program. The graduation GPA, as described below, is calculated by the Faculty.
Students in the Faculty must obtain certification in cardiopulmonary resuscitation (CPR) Level C and a certificate in First Aid (Standard or Emergency First Aid) by the end of March (last business day) of first year of the program and prior to clinical placements
Please note that CPR Level C with First Aid meets the requirements for providing injections. All fees and other costs for CPR/First Aid certification are the responsibility of the student.
Students must maintain valid certification for both CPR Level C and First Aid until they graduate. Students taking injection training must upgrade their CPR training to Level C before they can perform injections.
Immunization and Blood Borne Pathogens Policy
To ensure, insofar as possible, both student and patient health and safety, the Faculty requires vaccination against, or proof of immunity to, poliomyelitis, diphtheria, tetanus, measles, mumps, rubella, varicella (chicken pox), and hepatitis B. As well, a one-step tuberculin skin test is required in the first year of the program. After completion of their training, students from health sciences faculties may be required to have tuberculin testing as part of their employment in a healthcare facility. It is recommended that all testing and vaccination be performed or confirmed by the University Health Centre.
The University of Alberta recognizes its duty to minimize the risk of transmission of blood-borne pathogens to/by individuals studying/working at the University. The university recognizes, however, that it is not possible to completely eliminate the risk of infection. The Faculty follows the University policies concerning blood borne pathogens. These recommendations will be reviewed and adapted as further information on blood borne pathogens becomes available.
Any exposure to human blood/body fluids should be reported immediately according to the University of Alberta protocols. Refer to the Faculty Office for guidance.
Hepatitis B Virus (HBV): Current information indicates that there is a potential risk of transmission of hepatitis B from practitioner to patients in the clinical experience in practice settings. Therefore, students are required to be tested for hepatitis B surface antigen by a personal physician or a physician at University Health Centre. Students who test positive for hepatitis B surface antigen will be further tested to help determine infectivity risk. Students who test positive for the antibody to hepatitis B surface antigen shall not require hepatitis B surface antigen testing.
For those students who test negative to hepatitis B surface antigen and are registered in the Pharmacy program, hepatitis B vaccination will be required. An exception will be made for those who have medical contraindications or for those who already have proof of hepatitis B immunity. After vaccination, students will be tested to determine if they have developed immunity. If they have not, further hepatitis B vaccination and counseling will be determined by the University Health Centre.
Human Immunodeficiency Virus (HIV) and hepatitis C Virus (HCV):
Current evidence-based research data indicate that transmission of HIV and HCV from a health care worker to a patient in a health care setting is extremely rare, although transmission from patients to a healthcare worker is more common. Mandatory testing for HIV and HCV is not recommended at this time.
N 95 Respirator Fit Testing
Students with potential exposure to airborne infectious agents during clinical placement are required to be fit tested for N95 respirators, as required by the clinical placement facility. Check with the Faculty office for the procedure and fee to schedule this fit testing.
As stated above, as a student pharmacist you will need to complete experiential courses. This means that you will be assigned to pharmacies and hospitals across Alberta to receive training from practicing pharmacists (or other health professionals) at various times throughout the program. Please visit the Experiential Education Course Information section of our website for a detailed outline of each of the 6 required placements.
Placement assignments are made primarily based on student preferences using an unbiased computer matching system. Almost 90 per cent of students get their first or second choice. Because not all choices can be matched, however, the Faculty expects that you accept whatever assignment is allocated to you by the site selector. A declaration (Part C of admissions) was sent to you as part of the offer of admission, that you had to sign and return as acknowledgement that you understand this critical aspect of the curriculum.
LEAVE OF ABSENCE POLICY
Occasionally a student may encounter situations which necessitate that they leave the program for a period of time. The usual reason for this is illness or a dire family/domestic situation. Leaves of absence can be requested in writing to the Associate Dean Academic and Student Services. Only up to one year of absence can normally be permitted and, in accordance with Faculty policy, students are expected to complete the four-year program within a maximum of five years. The exception to this are any students enrolled in the combined pharmacy/MBA program that will have a maximum of six years to complete the program.
UNIVERSITY POLICY ON HARASSMENT
The University has outlined in its General Faculties Council (GFC) documentation guidelines towards the definitions, identification and handling of cases of harassment. The intent of such policies is to create, support and maintain a safe and healthy work and study environment for students and staff.
As a University of Alberta student, you have access to the use of computer laboratories on campus. Pharmacy students have access to the Value Drug Mart Computer Lab in Medical Sciences Building 2-50. To access these computers you will be required to use your CCID and password as described below.
Pharmacy students are not required, but are strongly encouraged, to purchase a laptop or tablet. Wireless connections are universal in all buildings on campus.
All University students are provided with a UAlberta email address. YOU SHOULD USE THIS EMAIL ADDRESS FOR ALL COMMUNICATIONS WITH PROFESSORS. Also use proper etiquette. Avoid the use of abbreviations (e.g. “R U there?”), address your professor in a professional manner, and finish off with your name. Be sure to include a subject.
Make sure you check your email daily in case a professor needs to contact you individually or as a group email to all students in your class.
PLACEMENT PROCEDURES (cont'd)
For planning purposes, you need to be aware that PHARM 305 and PHARM 316 are offered only in Spring Term. This means that you must register for the additional session and pay the appropriate tuition at that time. Moreover, participating placement sites, both community and institutional, are located throughout Alberta. Students are responsible for all travel costs to and from their assigned placement sites and the costs of local transportation and accommodation during their clinical placements. Some sites may require access to a vehicle.
The procedures governing practicum and placement are normally binding and will be provided in a procedures manual. Any request to change a placement after it is assigned may result in this placement being delayed thereby delaying your graduation.
Site protocols: Students on volunteer or practicum placements are required to follow the administrative procedures and regulations (including dress requirements) of the placement site.
Accommodations: Although special services are provided on campus to assist disabled students, these same services may not be available for off-campus placements. Please contact Student Services at firstname.lastname@example.org if you have questions regarding accommodations.
The Faculty of Pharmacy and Pharmaceutical Sciences (FoPPS) at the University of Alberta serves to equip their students with the knowledge, skills, professional behaviours, and attitudes necessary to enter the practice of pharmacy in Canada. Pharmacists are involved in decision-making about patients’ drug therapy, helping patients better manage their medications and illnesses and supporting caregivers and other health care professionals. In order to provide these services, pharmacists require extensive knowledge of drug therapy, clinical reasoning, and communication skills coupled with ethical values necessary to provide effective care to patients in a broad range of practice settings. It is critical for the FoPPS to ensure its students provide safe and effective health care for patients and to acceptably meet all the essential skills and abilities described herein.
It is imperative that all students entering the Faculty, read through this document and ensure all necessary accommodations required to execute the expected skills and abilities, are communicated to the Student Services Office in advance of training.
All students and applicants will be assigned a University of Alberta Campus Computing ID (CCID) with e-mail privileges (see University Calendar section 25.1).
Where the University chooses to communicate by e-mail, the communication will normally be directed to the e-mail address that was originally assigned by the University.
Important note: Information Services and Technology (IST) allows students and applicants to change their originally assigned University e-mail address to a preferred University e-mail address. If students or applicants choose to change their originally assigned e-mail address to a preferred email address, the preferred email address will become the one used by the university pursuant to this policy, and e-mail will not be received at the original address. It is the responsibility of all students and applicants to ensure that it is possible for them to receive, access, read and act upon all email from the university in a timely fashion.
UNIVERSITY OF ALBERTA ELECTRONIC COMMUNICATIONS POLICY
The University of Alberta uses electronic communication with its students in lieu of many paper-based processes. “Electronic communication” which is outlined in the Universities Electronic Communications Policy includes anything that is created, recorded, transmitted or stored in digital form or in any other intangible form by electronic, magnetic or optical means or by any equivalent means. Currently, this most often includes information communicated by e-mail and via a website.
All references in the University of Alberta Calendar and in other university policies to any method of communication by the university by any medium, shall be deemed to include the right of the University to make such communication by electronic means.
It is important to note that communication by electronic means between the university and its students and applicants remains at the option of the university. Some faculties, departments or other offices of the University may maintain a policy to communicate by non-electronic means, in certain cases, or generally. The following determine what form of communication students and applicants should use in response to communications from the University:
if a specific method of response (such as by e-mail, a web-based form, or a paper form) is stated as being required in the communication from the university, use that method;
if an option to use different methods of communication is provided, any of the options may be used;
if no specified method or option for response is stated, respond using the same method in which the communication was made. That is, if an e\mail is received, respond by email; if a letter or other communication in paper form is received, reply in paper form.
The university is not responsible for failure to receive communications as a result of students or applicants having changed their originally assigned e-mail address to a preferred email address. If students or applicants choose to forward their university directed e-mail to other non-University e-mail addresses such as those provided by Hotmail, Google, Shaw, Telus, etc., they do so at their own risk.
Electronic communications sent by the University will be deemed received on the next university business day after the day the email was sent, regardless of any error, failure notice, internet service provider problem, virus, email filters or auto-reply related to students’ or applicants’ e-mail, unless the error or problem originated with the University of Alberta. Students and applicants are expected to check their email account frequently in order to stay current with university communications. IST must be advised of any problems encountered with e-mail accounts immediately by contacting the Help Desk at (780) 492-9400. Failure to receive or read in a timely manner University communications sent to the e-mail address does not absolve students and applicants from knowing, responding to or complying with the content of that communication.
While the University of Alberta may require students and applicants to use electronic communication, they must nonetheless continue to exercise prudence and common sense in their electronic communications with the University, recognizing that:
great care must be taken to ensure that the email is addressed only to the intended recipients;
caution should be exercised when copying or forwarding information to others;
the use of file attachments with e-mail communications is discouraged unless the sender has verified that the attachments will be accessible to and readable by all intended recipients and that they are virus-free;
students and applicants should check their mailboxes regularly to ensure there is enough available space for new messages;
students and applicants must inform IST immediately by contacting the Help Desk at (780) 492-9400 if their email is not working;
if students and applicants do not have the ability to access e-mail communications or the web, they must inform the Office of the Registrar and Student Awards in order to make alternate arrangements.
Electronic communication will be subject to the same policies on information disclosure as other methods of communication (see Calendar §20.4 on Freedom of Information and Protection of Privacy). The laws of Alberta will apply to all electronic transactions and communications involving the University of Alberta.
In short, the lack of access to electronic communication is not a valid excuse for failure to respond to a request, perform an assignment, or meet a deadline.
Full details about the University of Alberta Libraries may be found at: https://www.library.ualberta.ca. The University of Alberta has one of the top academic libraries in North America and is replete with book, journal, and electronic literature related to the pharmacy practice, science, and research. You can access these electronic resources on campus and off-campus using your CCID and password. Some of the required textbooks and resources for pharmacy courses are available as electronic books or available in the reserve section of the library. It is recommended that you refer to those resources.
The University of Alberta Libraries will make available required and supplementary readings for courses available to Pharmacy students. To find your readings, consult the Libraries’ reserve room here:
Reserve materials typically are available for short-term loan (e.g. two hours or overnight).
Interlibrary loan/document delivery service (ILL/DDS) allows our patrons to obtain books and articles not held in the University of Alberta Libraries system. We can get items from other Canadian libraries, the United States, and internationally.
ILL/DDS is available to University of Alberta primary users (students, faculty and staff) to obtain materials not owned by the University of Alberta from another library or supplier. The service is free to our primary users with a valid ONECard. Before making a request, please make sure to verify if the materials are already available within the library system. To request an interlibrary loan, please consult their ILL page.
RESEARCH SUPPORT/SUBJECT LIBRARIANS
Although students have access to all materials and services at each branch of the University of Alberta Libraries, the John W. Scott Health Sciences Library located on 2K3.28 Walter C. Mackenzie Health Sciences Centre is considered your “main” library. Librarians with expertise in health sciences information are there to serve you and help you in your research and studies. To help with your information searching, please consult the Pharmacy and Pharmaceutical Sciences subject guide.
The librarian assigned specifically to liaise with the Faculty of Pharmacy and Pharmaceutical Sciences is Janice Kung and can be reached at (780) 492-2191 or Janice.Kung@ualberta.ca.
These are available in the various libraries on campus. Closely located, students may access the Value Drug Mart Computer Lab as well as in the computer labs located on lower level 1 of Edmonton Clinic Health Academy (ECHA).
The ONEcard is the official ID card of the University of Alberta. It is used to access a variety of services including student health, fitness, library, photocopiers, printing, food vendors, and more. ONEcards for students in the Faculty of Pharmacy and Pharmaceutical Sciences also serves as a proximity card to access various locked spaces, primarily in the Katz Group Centre and Edmonton Clinic Health Academy. The Faculty will pay for the initial card. However, students are responsible for any replacement costs.
The InfoLink ONEcard Service Centre is located in 9104 HUB Mall and is open Monday through Friday from 8:30 a.m. - 4:30 p.m. including the lunch hour.
The U-Pass is a Universal Transit Pass that provides eligible students with unlimited access to public transit through the regular Edmonton, St. Albert and Strathcona County Transit services during the Fall (September – December), Winter (January – April), and the Spring/Summer (May – August) academic terms.
Students can pick up their U-Pass sticker at any InfoLink location on campus.. All students registered on-campus in at least one for-credit course during the school year are eligible, with some exemptions applicable. See the website for more information.
A variety of security programs are available including Lost and Found, Lone Worker, and Crime Prevention. To review these programs, visit the Campus Protective Services website:
UNIVERSITY OF ALBERTA EMERGENCY NOTIFICATION SYSTEM
This system is designed to send messages via email, text messaging, social media, and other mediums to the University of Alberta community alerting subscribers of emergency events including severe weather, man-made disasters such as fires or chemical releases, or acts of violence. To learn more about this service, visit the Environmental, Heath & Safety website.
FINANCIAL AID, LOANS, BURSARIES AND STUDENT AWARDS
Various forms of financial aid and awards are available to undergraduate students in the Faculty. These may be classified as follows:
Information regarding government-administered student loans can be located on the University of Alberta website (see here).
Supplementary Bursaries are intended to provide financial aid to students who are experiencing a financial shortfall in the current academic year. They are designed to supplement students' existing funds, and are not intended to fully fund students' education.
For a complete description of bursaries available to students in the Faculty of Pharmacy & Pharmaceutical Sciences through the Supplemental Bursaries Program go to the University Scholarships, Awards, & Financial Support website.
As each student's shortfall will be ranked against all other bursary applicants, not all students who apply will receive a bursary.
Further relevant information regarding the Supplementary Bursaries Program (e.g. eligibility criteria, etc.) is available on the Scholarships, Awards, & Financial Support website.
Please Note: Applications for all listed bursaries are made directly through the Scholarships, Awards, and Financial Support office via the Supplementary Bursary online application form. Bursary applications will open periodically throughout the year.
CONTINUING AND CONVOCATING AWARDS
Application via BearTracks, Nomination by Student Awards Office
These awards are administered centrally through the Office of the Registrar and generally speaking are open to students from all faculties. There are awards based on academic achievement, leadership, as well as summer research and travel awards. More information about the awards and their criteria may be found here.
We encourage students to apply for these awards. Applications are processed centrally via BearTracks.
The Alberta Pharmacy Students Association (APSA) also maintains its own Awards program and Awards Committee.
Each year, APSA recognizes outstanding students and faculty members through the presentation of various awards to deserving recipients. Unless otherwise indicated, nominations will be reviewed by the APSA Awards Committee and recipients will be chosen based on each award’s respective criteria. Awards will be presented to recipients at the annual Blue and Gold Ball.
More information on APSA awards can be found at the APSA website here.
From time to time, other external awards may be available to undergraduate students. Examples of these awards include:
● Pharmacy Practice National Commitment to care and Service Awards
● CSHP-CAPSI Hospital Pharmacy Student Award
● CSHP Future Professional Award
These awards are external to the University and students may apply as per instructions for these awards. Generally speaking APSA or the Undergraduate Awards Committee will make students aware of these awards.
FACULTY NOMINATED CONTINUING UNDERGRADUATE AWARDS
Over 50 faculty nominated undergraduate awards are available to Pharmacy and Pharmaceutical Sciences students annually. Click here to view the complete description and terms of reference for Pharmacy and Pharmaceutical Sciences Awards.
With certain exceptions, all students are automatically considered for these Faculty Selected Awards. To facilitate the nomination process, we ask that all undergraduate students complete and submit an Online Awards Profile annually (which is distributed to all Pharmacy students in the Winter term, each year).
Online Awards Profile
Of note, several awards have criteria that stipulate various qualities including: Professionalism, Contributions to student life in the Faculty or University, Personal and professional qualities which may ultimately contribute to the advancement of the Profession in Pharmacy, and an interest in specialty areas i.e. geriatrics.
We ask that all undergraduate students complete and submit an Online Awards Profile annually to highlight these attributes. Students who DO NOT submit an Awards Profile are still eligible to receive awards, however students will only be considered for an award if the nominating committee is satisfied that all award criteria are met. If the committee is unable to determine that all criteria of an award are met, the next qualified nominee will be considered for the award.
The following awards are exceptions to this rule and have specific nomination or application forms. Forms and deadlines will be distributed in the Winter term in conjuction with the aforementioned Award Profile form:
Aceel Nashi Award for Undergraduate Pharmacy Students
Nahid Ramji Memorial Scholarship in Pharmacy
Pharmacy Travel Awards
The JA Bachynsky Pharmacy Travel Award
Value Drug Mart Leadership Award
More information on Funding, Awards and Scholarships is available on the Student Financial Services website.
The entry to practice Doctor of Pharmacy (PharmD) program of the Faculty of Pharmacy and Pharmaceutical Sciences of the University of Alberta has been awarded Provisional Accreditation by the Canadian Council for Accreditation of Pharmacy Programs for the six year term of 2018-2024.
The transitional program of Doctor of Pharmacy for Bachelor of Science in Pharmacy Students (PBS) has been granted provisional status until 2023.
The Bachelor of Science for Pharmacy Students will remain to have full accreditation status until its full and complete phase out in 2022.